🕒 10 days ago
Coordinate daily office operations, supplies, events, onboarding and offboarding, vendor relationships, and invoices to keep the workplace organized, welcoming, and running smoothly.
Office Administrator (Junior - Mid)
🕒 3 days ago
📍 🇱🇹 Vilnius - Hybrid💰 €1.5k - €2k / month🥁 Junior🗂️ Administrative Assistant📢 🇬🇧 English Required💼 Full-Time
Office AdministrationOffice OperationsAdministrative CoordinationGoogle Workspace
📜 Description
- Manage daily office operations, including supplies, shipments, orders, correspondence, and workplace upkeep.
- Welcome visitors and help colleagues resolve office-related questions and everyday challenges.
- Coordinate administrative processes, maintain documentation, manage requests, and follow through on tasks.
- Support Office Admin, HR, Finance, and Executive teams with operational and administrative work.
- Help organize internal celebrations, team activities, conferences, and company-wide events.
- Coordinate preparations and work with partners to support the office relocation.
🛠️ Requirements
- Relevant experience: Previous experience in office administration, coordination, operations, or a similar role.
- Strong organizational skills: You're comfortable juggling multiple priorities, managing deadlines, and keeping track of details without losing sight of the bigger picture.
- Ownership & problem-solving: You're proactive, adaptable, and solution-oriented, taking initiative and finding practical solutions to challenges.
- Great communication skills: You're approachable, collaborative, and comfortable working with different people, teams, and external partners.
- Attention to detail: You care about getting things right, whether it's an invoice, an event arrangement, or a delivery.
- English proficiency: You're confident in communicating in English, both written and spoken.
- Digital confidence: You're comfortable with everyday office tools, including Google Workspace.
- A driver's license: A nice bonus that can come in handy for occasional office-related errands.
✨ Benefits
- Gross salary starting at €1,500 - € 2,000 EUR per month, adjusted based on your experience.
- Quarterly salary reviews.
- An unlimited learning budget for self-improvement complying with the best interest of Omnisend.
- Working methods and best practices inspired by the best tech companies in Silicon Valley.
- Over 80% senior colleagues in Product - and over half company-wide - to accelerate your growth.
- Private health insurance.
- Unlimited access to psychotherapy.
- Workstation budget.
- Personalized work anniversary gifts (house cleaning, spa treatments, international flights etc.)
- Annual company trip abroad, company gatherings twice a year, team-led teambuildings.
Full job description
Working at Omnisend is... kind of boring. Not the soul-crushing kind of boring — more like the “no drama, no chaos, just smart people doing great work” kind. The kind that lets you focus on what matters, without pointless meetings, micromanagement, or bureaucracy. We’re data-driven. We test, we iterate, we improve. Gut feelings don’t drive decisions — insights do. We trust each other. We’re transparent, give real feedback, and actually listen. No egos, no hand-holding — just a team of experienced professionals moving fast, adapting easily, and delivering impact. Omnisend is customer-funded and customer-driven. Our work is rooted in solving real problems that help ecommerce brands grow. No empty promises — we bring in results. And yes, we have fun. But the grown-up kind — workations, team gatherings, the occasional party. No forced fun, no awkward icebreakers. Just genuine moments with a team that actually enjoys working together.
We're looking for a proactive, organized, and resourceful Office Administrator to keep our offices running smoothly and make everyday work life better for everyone at Omnisend.
If you enjoy bringing order to chaos, taking ownership, and making things happen, we'd love to meet you!
And it's an exciting time to join! We're preparing to move into our brand-new Vilnius office, and you'll get to be part of the journey. Alongside your daily responsibilities, you'll help coordinate preparations, work with partners, and support the relocation, gaining hands-on experience in a major office project.
What you'll be up to:
Keep things running smoothly: Take care of daily office operations, supplies, shipments, orders, correspondence, and other administrative needs to ensure a spotless, comfortable, and well-organized workplace.
Be the go-to person: Welcome visitors, assist colleagues with office-related questions, and help find practical solutions to everyday challenges.
Own your tasks: Coordinate administrative processes, maintain documentation, manage requests, and follow through to make sure things get done.
Support different teams: Work closely with our Office Admin, HR, Finance, and Executive teams on various operational and administrative tasks.
Bring events to life: Help organize internal celebrations, team activities, conferences and company-wide events, from preparation and logistics to on-site coordination.
What we're looking for:
Relevant experience: Previous experience in office administration, coordination, operations, or a similar role.
Strong organizational skills: You're comfortable juggling multiple priorities, managing deadlines, and keeping track of details without losing sight of the bigger picture.
Ownership & problem-solving: You're proactive, adaptable, and solution-oriented, taking initiative and finding practical solutions to challenges.
Great communication skills: You're approachable, collaborative, and comfortable working with different people, teams, and external partners.
Attention to detail: You care about getting things right, whether it's an invoice, an event arrangement, or a delivery.
English proficiency: You're confident in communicating in English, both written and spoken.
Digital confidence: You're comfortable with everyday office tools, including Google Workspace.
A driver's license: A nice bonus that can come in handy for occasional office-related errands.
What we offer in return:
Gross salary starting at €1,500 - € 2,000 EUR per month, adjusted based on your experience.
Quarterly salary reviews.
An unlimited learning budget for self-improvement complying with the best interest of Omnisend.
Working methods and best practices inspired by the best tech companies in Silicon Valley.
Over 80% senior colleagues in Product - and over half company-wide - to accelerate your growth.
Private health insurance.
Unlimited access to psychotherapy.
Workstation budget.
Personalized work anniversary gifts (house cleaning, spa treatments, international flights etc.)
Annual company trip abroad, company gatherings twice a year, team-led teambuildings.
Additional days off for KASP and Rifleman’s Union members..
Inclusive family-related time-off policy.
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