🕒 2 days ago
Provides administrative support for a site, office, or client by managing communications, records, scheduling, data entry, and task workflows while protecting confidential information and meeting deadlines.
Philanthropy Program Associate, Temp (6 months)
🕒 3 days ago
Administrative SupportPhilanthropyTessituraDonor Records Management
📜 Description
- Support Trustee Giving with invoices, acknowledgments, receipts, Tessitura plans, and accurate contact records.
- Coordinate calendars, meetings, and expense reports for department leaders; support Development Committee and Committee on Trustees activities.
- Provide team support with donor ticketing, catalogue orders, mailbox management, and staff resources.
- Assist with Board meetings, Trustee communications, presentations, talking points, and pre-read materials.
- Maintain donor and prospect records in Tessitura, prepare reports, and support data integrity and prospect research.
- Coordinate the Annual Donor Listing and other cross-departmental projects.
🛠️ Requirements
- Minimum of two (2) years of administrative support experience, preferably working in a Philanthropy program.
- Ability to handle many projects with overlapping deadlines at once.
- Excellent time management.
- Strong attention to detail and excellent writing and communication skills.
- Philanthropic research experience and discretion in sensitive and confidential matters.
- Strong interpersonal skills and ability to deal effectively with trustees, volunteers, public, and staff.
- Maintains strict confidentiality regarding all aspects of their work, such as donor information, department operations, and financials.
✨ Benefits
- Paid time off
- Medical insurance
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Pet insurance
- Life and AD&D coverage
- Disability insurance
Full job description
The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.
Inclusive: We strive to be a museum of many voices in dialogue.
Passionate: We believe working with art is more than a job or trusteeship - it's a way of life.
Brave: We are committed to approaching our work with courage and a sense of adventure, always ready to explore new perspectives.
Empathic: We aim to act like a person, not an institution.
SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose—where difference is seen as a strength, and every one is appreciated for their whole self.
Schedule: Full Time, 35 hours/week, Temporary (6 months), at least three days working on site per week
The temporary Philanthropy Program Associate provides administrative and operational support to SFMOMA’s Philanthropy department during a staff leave, working closely with the Director of Strategic Philanthropy and Operations (DSPO) and the Program Manager (PM).
The role supports key department initiatives, including Trustee Giving and Board and committee activities; maintains accurate donor and Trustee records in Tessitura; and serves as a key point of contact for the department. Working in close collaboration with colleagues across the museum, as well as Trustees, donors, and external partners, the Associate helps sustain a Philanthropy program that builds meaningful, long-term relationships with museum supporters and advances the museum’s fundraising goals.
Responsibilities & Duties
Qualifications & Skills
- Minimum of two (2) years of administrative support experience, preferably working in a Philanthropy program.
- Ability to handle many projects with overlapping deadlines at once.
- Excellent time management.
- Strong attention to detail and excellent writing and communication skills.
- Philanthropic research experience and discretion in sensitive and confidential matters.
- Strong interpersonal skills and ability to deal effectively with trustees, volunteers, public, and staff.
- Maintains strict confidentiality regarding all aspects of their work, such as donor information, department operations, and financials.
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