HR Operations Associate – German Speaking

About 3E:

3E is a mission-driven company dedicated to creating a safer and more sustainable world. We offer award-winning regulatory intelligence and AI solutions to help organizations protect people and products. With over 35 years of experience and a global presence, we empower our customers with innovative compliance solutions. 

You will get to work at a company that combines startup agility with the stability of an industry leader. Partner with enterprise customers and global experts to advance environmental safety and solve complex data science challenges.

Join us and make an impact!

About the Role

Are you an early-career professional with exceptional German language skills who enjoys learning, solving problems, and helping others? Join 3E's EMEA HR Operations team in Sofia, where you'll support employees across Germany throughout the employee lifecycle while building your career in an international organization.

This role is dedicated to supporting our German employee population. You'll communicate daily with employees and managers in German, prepare German-language employment documentation, coordinate with German payroll and benefits providers, and help ensure compliance with German employment requirements. Working closely with colleagues across HR, Payroll, Finance, and Legal, you'll deliver responsive, high-quality support while helping create an exceptional employee experience.

Beyond supporting day-to-day operations, you'll become a subject matter expert in German HR administration. You'll research unfamiliar topics, document processes, create Standard Operating Procedures, and help build knowledge that enables the broader team to better support employees across Germany. We actively embrace AI-enabled tools such as Microsoft Copilot and ChatGPT to improve efficiency, streamline administrative work, and enhance documentation, and you'll be encouraged to leverage these tools thoughtfully while protecting confidential information.

This role is ideal for someone who is naturally curious, highly organized, enjoys continuous learning, and takes ownership of their work. As your experience grows, you'll also have opportunities to broaden your knowledge by supporting additional countries and contributing to global initiatives.

This is a hybrid role based near Sofia.

What You'll Do

• Coordinate onboarding and offboarding activities for employees in Germany.

• Prepare German-language employment contracts, amendments, confirmations, reference letters, and employee communications.

• Maintain accurate employee records and documentation.

• Respond to employee and manager inquiries in German and provide timely, customer-focused support.

• Support payroll administration, benefits administration, and time and attendance activities.

• Coordinate with German payroll providers, insurance providers, and other external vendors.

• Ensure compliance with German employment legislation and policies.

• Research topics, create documentation, and maintain Standard Operating Procedures.

• Partner with Operations, Payroll, Finance, Legal, and external stakeholders to improve processes and operational efficiency.

• Support additional projects and responsibilities as business needs evolve.

What Makes You a Great Fit

• Native or C2-level German (written and verbal) is required.

• Professional English proficiency (minimum B2/C1).

• 0–3 years of professional experience (HR or related fields); HR experience not required.

• Strong organizational skills and exceptional attention to detail.

• Excellent communication and customer service skills with the ability to build trust in a remote environment.

• Ability to manage multiple priorities while maintaining accuracy.

• Foundational knowledge of German labor law, employment practices, and administration is an advantage.

• Experience supporting payroll, benefits administration, or employee service functions is a plus.

• Experience with HRIS, employee case management, or time and attendance systems is a plus.

• Comfortable using AI-enabled tools such as ChatGPT or Microsoft Copilot to improve efficiency and productivity.

• Naturally curious, proactive, and eager to learn, with a passion for creating exceptional employee experiences in a global environment.

Disclosures:

3E is committed to a diverse and inclusive work environment. We are an equal opportunity employer and do not discriminate based on any legally protected categories. For applicants who would like to request accommodation, please contact us here

Candidate Privacy Notice

Agencies: 3E is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at 3E via email, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of 3E. No fee will be paid if 3E hires the candidate because of the referral or through other means.

Visit our Website or follow us on LinkedIn