Assistant Manager, Administration

About Woven by Toyota Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company. Inspired by a legacy of innovating for the benefit of others, our mission is to challenge the current state of mobility through human-centric innovation — expanding what “mobility” means and how it serves society. Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation. Business-critical functions empower these teams to execute, and together, we’re working toward one bold goal: a world with zero accidents and enhanced well-being for all. ========================================================================= ========================================================================= Important Points ・All interviews will be arranged via Google Meet, unless otherwise stated. ・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version. ・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process. WHAT WE OFFER ・Competitive Salary - Based on experience ・Work Hours - Flexible working time ・Paid Holiday - 20 days per year (prorated) ・Sick Leave - 6 days per year (prorated) ・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company ・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance ・Housing Allowance ・Retirement Benefits ・Rental Cars Support ・In-house Training Program (software study/language study) Our Commitment ・We are an equal opportunity employer and value diversity. ・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.

TEAM

WHO ARE WE LOOKING FOR?

RESPONSIBILITIES

Oversee day-to-day facilities/administrative operations to effectively manage WCM offices to achieve operational efficiency and hospitality

Plan for future facility needs based on company growth and operational requirements

Develop administrative operations and maintain guidelines and related documents

Plan, coordinate, and execute internal staff events, promoting team cohesion and a positive workplace culture while managing logistics such as venues, catering, and scheduling

Monitor and control the operational budget, ensuring cost-effectiveness and financial prudence

Build and maintain positive relationship with all WCM employees, contractors and supplier personnel

You may be expected to travel based on business needs

MINIMUM QUALIFICATIONS

5⁺ years of experience in facility management, office services, administration, or office manager is required

3+ years of vendor management experience, preferably related to office or general affairs operations

Manage multiple tasks and being comfortable with ambiguity situations

Ability to improve, maintain the workplace by communicating and negotiating with employees

Experience proactively addressing and resolve complex challenges while trying to find opportunities for improvement

Proficiency in native level Japanese and conversational level English

NICE TO HAVES

Mindset of helping others

Communicating with other members and stakeholders cheerfully

Event management experience

Comfortable use of applications such as CAD, Adobe Photoshop, Adobe Illustrator