Commercial Real Estate Legal Assistant (Hybrid Birmingham, Alabama)

The work we do has an impact on millions of lives, and you can be a part of it. We help protect our customers against life’s uncertainties. Regardless of where you work within the company, you’ll be helping provide protection and peace of mind when our customers need it most. #LI-VD1 IND123 Employee Benefits:   We aim to protect the wellbeing of our employees and their families with a broad benefits offering. In addition to offering comprehensive health, dental and vision insurance, we support emotional wellbeing through mental health benefits and an employee assistance program. Work/life balance is important and Protective offers a variety of paid time away benefits (e.g., paid time off, paid parental leave, short-term disability, and a cultural observance day). The financial health of our employees is just as important as physical and emotional health.  Some of the financial wellbeing benefits include contributions to healthcare accounts, a pension plan, and a 401(k) plan with Company matching. All employees are encouraged to protect their overall wellbeing by engaging in ProHealth Rewards, Protective’s platform to improve wellbeing while earning cash rewards.    Eligibility for certain benefits may vary by position in accordance with the terms of the Company’s benefit plans. Accommodations for Applicants with a Disability: If you require an accommodation to complete the application and recruitment process due to a disability, please email eric.hess@protective.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process. Please note that the above email is solely for individuals with disabilities requesting an accommodation.  General employment questions should not be sent through this process. We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.

Key Responsibilities

Receives and distributes incoming due diligence items for loan closings.

Logs in items on checklist as received, reviews and analyzes items for compliance with loan commitment for attorney’s review and notes comments on checklist.

Distributes items for review by underwriter, in-house attorney, outside attorney and others. Assists in-house attorneys in compiling data and due diligence items for further analysis by attorneys.

Communicates with mortgage bankers, borrowers, outside attorneys and others regarding outstanding items.

Coordinates and documents loan closings.

Coordinates with in-house and outside attorneys, borrower's attorney and title agents, the Company's cash management division and Corporate Accounting to properly document disbursement and receipt of loan proceeds and the proper accounting for the loan (including assignment of loan to the appropriate line of business).

Inputs data regarding closed loans into the pipeline database.

Creates and maintains permanent files.

Follows-up on outstanding documentation for closed loans, including review of title insurance policies.

Coordinates refund of commitment fee with in-house attorney and loan production staff.

Prepares correspondence and handles heavy telephone and e-mail communication.

Provides data to in-house servicing personnel and outside servicers, as needed.

Knowledge/Experience/Education/Training:

Excellent administrative skills including proficiency with Microsoft Word and Adobe for Windows.

Knowledge of commercial mortgage loan transactions and/or three or more years of legal assistant or paralegal experience concentrating in commercial real estate.

Abilities:
Must have exceptional organizational skills and be efficient, detail-oriented, dependable and self-motivated. Must have excellent written and oral communication skills and strong interpersonal skills. Must have the ability to perform a variety of tasks simultaneously using independent judgment, discretion and analytical skills.

Contact with others:
High level of interpersonal skills required (including effective communication skills, courteousness and diplomacy).

Analytical ability required:
Ability to analyze due diligence items and determine compliance with loan commitment.
Ability to recognize and solve problems independently when appropriate and to ask for help when necessary.
Ability to analyze situations and give priority to most urgent and important projects.