We are seeking a detail-oriented and organised Conveyancing Paralegal with experience in UK residential and/or commercial real estate transactions. The successful candidate will provide administrative and legal support to solicitors and conveyancers throughout the conveyancing process, ensuring that property transactions are handled efficiently, accurately, and in accordance with relevant UK legal requirements and procedures.
The ideal candidate will have a good understanding of the UK property market, conveyancing procedures, legal documentation, and property transaction workflows, with the ability to manage multiple cases while maintaining excellent attention to detail and client service.
Key Responsibilities
- Assist solicitors and conveyancers with residential and/or commercial property transactions from instruction through to completion.
- Open new files, conduct client onboarding, and assist with client identification and verification, including Anti-Money Laundering (AML) and Know Your Customer (KYC) checks.
- Prepare, review, and manage conveyancing documentation, including contracts, transfer deeds, property information forms, and other relevant legal documents.
- Request, review, and organise property searches, including local authority, environmental, drainage, and water searches.
- Assist with reviewing title registers, title plans, property information, and other Land Registry documents.
- Liaise with clients, estate agents, mortgage lenders, solicitors, surveyors, and other relevant parties to progress transactions.
- Monitor transaction progress, maintain accurate case records, and ensure deadlines and key milestones are met.
- Assist with the preparation of reports on title and the identification of potential property issues for review by the supervising solicitor or conveyancer.
- Support the preparation of completion statements and assist with the coordination of exchange and completion.
- Assist with post-completion matters, including Stamp Duty Land Tax (SDLT) submissions where applicable, Land Registry applications, and registration of property ownership.
- Maintain accurate electronic files, update case management systems, and ensure all documentation is properly recorded.
- Follow relevant UK conveyancing procedures, data protection requirements, confidentiality standards, and internal compliance policies.
- Provide administrative support and contribute to the efficient management of the conveyancing team.
Requirements
Required Qualifications and Experience
- Previous experience working as a Conveyancing Paralegal, Conveyancing Assistant, Property Legal Assistant, or in a similar role.
- Practical experience supporting UK residential and/or commercial property transactions.
- Good understanding of the UK conveyancing process, including pre-contract, exchange, completion, and post-completion procedures.
- Familiarity with HM Land Registry processes, property searches, title documentation, and conveyancing forms.
- Knowledge of AML and client due diligence requirements within a legal or property transaction environment.
- Strong written and verbal communication skills.
- Excellent organisational skills and attention to detail.
- Ability to manage multiple files, prioritise workloads, and work effectively to deadlines.
- Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
- Experience using legal case management systems and electronic document management platforms.
Preferred Qualifications
- A relevant legal qualification, such as a law degree, CILEX qualification, or other recognised legal studies qualification.
- Experience supporting UK conveyancing solicitors or regulated legal practices.
- Familiarity with the UK Finance Mortgage Lenders' Handbook and lender requirements.
- Experience with freehold and leasehold transactions, remortgages, transfers of equity, and new-build properties.
- Familiarity with conveyancing software and digital property transaction platforms.
- Experience supporting both residential and commercial real estate transactions, where applicable.
