🕒 yesterday
Own lead follow-up and appointment setting for an aesthetics clinic, guiding prospective and returning patients from enquiry to booking while keeping the sales pipeline organised and the appointment calendar full.
Assist-World jobs
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36 open roles at Assist-World
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🕒 yesterday
Own the founder’s inbox, calendar, follow-ups, and project tracking, anticipating priorities and keeping work moving while supporting investor presentations and selected personal administration.
🕒 yesterday
Manage studio communications, bookings, records, invoicing, and sales follow-up while supporting member outreach, class and event promotions, and light marketing across digital channels.
🕒 5 days ago
Own the residential property maintenance workflow by managing work orders, coordinating tenants and vendors, controlling costs, and auditing completed repairs and invoices in AppFolio.
🕒 6 days ago
Own EDI purchase-order processing and troubleshooting, coordinate with internal teams and SPS Commerce, and maintain accurate customer reports while improving spreadsheet-based reporting workflows.
🕒 6 days ago
Provide hands-on accounting support across accounts payable and receivable, reconciliations, inventory reporting, and month-end close while maintaining accurate financial records and meeting deadlines.
🕒 6 days ago
Coordinate and monitor freight shipments, work with carriers to resolve delays and routing issues, and keep Operations and Customer Support informed so customer orders stay on track.
🕒 7 days ago
Manage executive administration across two telehealth businesses and a personal brand, coordinating inboxes, vendors, orders, customer requests, social engagement, and project follow-ups so the client can focus on strategy.
🕒 8 days ago
Own the founder’s travel, conference logistics, calendar, and inbox across multiple businesses, keeping deadlines and plans organized and providing clear, proactive support before and during each trip.
🕒 8 days ago
Coordinates patient communications, scheduling, enquiry follow-up, retention workflows, administrative records, and selected social media tasks to deliver a responsive patient experience and keep clinic operations organized.
🕒 10 days ago
Leads daily clinic operations, improves multidisciplinary workflows, and manages team coordination, client experience, and performance metrics to support a seamless athlete care and training journey.
🕒 11 days ago
Implements and maintains client CRM, payment, project-management, and marketing systems, creating campaign assets and supporting technical onboarding to ensure launches run smoothly and reliably.
🕒 15 days ago
Own executive support for the CEO and Chief of Staff, managing inboxes, complex calendars, travel, AI-assisted briefings, and task tracking to keep leadership prepared and commitments organized.
🕒 20 days ago
Manage the administrative and operational backend of a psychiatric practice, including an EHR migration, scheduling, patient communications, paperwork, and escalation of urgent clinical concerns.
📍 🇿🇦 South Africa - Remote💼 Full-Time🎸 Senior🗂️ Administrative Assistant📢 🇪🇸 Spanish Required📢 🇬🇧 English Required
🕒 20 days ago
Execute real estate digital marketing campaigns by managing social channels and email newsletters, creating branded content, organizing digital assets, engaging local audiences, and tracking performance.
🕒 21 days ago
Provides responsive customer support across phone, email, and chat, resolving escalations, sharing accurate product and delivery information, coordinating with internal teams and vendors, and following up to ensure customer satisfaction.
📅 Sep 14
Manage the day-to-day social media workflow by editing long-form videos into short-form clips, optimizing and scheduling content, and improving publishing processes across YouTube, Facebook, and Instagram.
📅 Sep 7
Independently evaluates commercial roofing opportunities, reviews plans and specifications, completes detailed takeoffs, develops accurate estimates, identifies scope risks, and prepares competitive bid packages by deadline.
📅 Sep 1
Administer SharePoint Online and Microsoft 365 environments, manage sites and permissions, troubleshoot user issues, and support migrations, configuration changes, and wider SharePoint projects.
📅 Aug 25
Draft detailed eBay and Whatnot listings from product photos by researching item details, completing platform fields, and following a consistent title style for the client's final review.
📅 Aug 24
Process investment account openings, maintenance, money movements, and client updates while resolving operational issues and supporting advisors with accurate, efficient administration.
📅 Aug 17
The Virtual Executive Assistant partners with the founder to manage client transactions, calendar and inbox workflows, CRM records, and polished communications for high-net-worth international clients.
📅 Aug 17
Secure relevant editorial backlinks through targeted outreach, manage publisher relationships and placement pipelines, and track referring-domain growth and link quality against measurable performance goals.
📅 Aug 14
Manage patient calls, messages, and email for a solo primary care practice, relay refill requests for physician approval, support upcoming appointments, and document procedures during a transition to cash-based care.
📍 🇿🇦 South Africa - Remote💼 Full-Time🎹 Mid-level🗂️ Administrative Assistant📢 🇬🇧 English Required📢 🇪🇸 Spanish Required
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