Remote Jobs RockRemote Jobs Rock

Attorneys Admin Assistant

๐Ÿ•’ 2 days ago
Administrative SupportEmail ManagementProfessional CorrespondenceDocument Preparation
Apply Now

๐Ÿ“œ Description

  • Manage incoming emails, organize communications, and draft professional correspondence.
  • Prepare and manage administrative documents, letters, and orders.
  • Maintain the attorneyโ€™s calendar and coordinate appointments, calls, and meetings.
  • Track pending tasks and follow up to keep deadlines and priorities on schedule.
  • Provide day-to-day administrative support and assist with client intake and initial inquiries.

๐Ÿ› ๏ธ Requirements

  • Previous experience as an Administrative Assistant, Executive Assistant, or Personal Assistant.
  • Excellent written and verbal English communication skills.
  • Strong organizational and time-management skills.
  • Ability to draft professional emails and correspondence.
  • Comfortable managing calendars, emails, and multiple priorities.
  • Proactive mindset with strong attention to detail.
  • Ability to work independently, anticipate needs, and follow through on tasks.
  • Full-time position.
  • Monday to Friday, 9:00 AM โ€“ 5:00 PM (U.S. time zone)
Full job description

About the Role

We are looking for a proactive, highly organized, and detail-oriented Administrative Assistant to provide direct administrative and operational support to a busy attorney.

This role is focused on keeping daily operations organized, managing communications, coordinating schedules, and ensuring that important tasks and follow-ups are handled efficiently. The position will also involve some client intake responsibilities.

The ideal candidate is responsive, resourceful, and comfortable working independently while anticipating needs and taking initiative.

Responsibilities

  • Manage incoming emails, organize communications, and draft professional correspondence.
  • Prepare and manage administrative documents, letters, and orders.
  • Maintain the attorney's calendar, schedule appointments, and coordinate calls and meetings.
  • Monitor pending tasks and follow up to ensure deadlines and priorities are met.
  • Provide day-to-day administrative and organizational support to the attorney.
  • Assist with client intake, including handling initial inquiries and gathering relevant information.
  • Help keep daily operations running smoothly and ensure nothing falls through the cracks.

Requirements

  • Previous experience as an Administrative Assistant, Executive Assistant, or Personal Assistant.
  • Excellent written and verbal English communication skills.
  • Strong organizational and time-management skills.
  • Ability to draft professional emails and correspondence.
  • Comfortable managing calendars, emails, and multiple priorities.
  • Proactive mindset with strong attention to detail.
  • Ability to work independently, anticipate needs, and follow through on tasks.
  • Experience in a law firm or legal environment is a big plus
  • Full-time position.
  • Monday to Friday, 9:00 AM โ€“ 5:00 PM (U.S. time zone)

Important Note

This is an administrative support position, not a paralegal role. The primary focus is supporting the attorney with daily administrative responsibilities, communication, scheduling, and some client intake.

20four7VA

Administrative & Inbox Management Virtual Assistant

๐Ÿ•’ 4 days ago
20four7VA๐Ÿ‘ฅ 51 - 200 employees๐Ÿข Staffing And Recruiting

Provide administrative and inbox support to a schoolโ€™s leadership and front-office team by prioritizing email, organizing files and records, tracking follow-ups, and handling recurring administrative tasks.

Administrative SupportInbox ManagementEmail ManagementGoogle Workspace
20four7VA

Patient Relations & Administrative Virtual Assistant

๐Ÿ•’ 2 days ago
20four7VA๐Ÿ‘ฅ 51 - 200 employees๐Ÿข Staffing And Recruiting

Manage patient communications, warm-lead follow-up, appointment coordination, billing follow-up, and administrative records while helping a men's health clinic deliver timely, professional service.

๐Ÿ“ Worldwide - Remoteโš–๏ธ Part-Time๐ŸŽน Mid-level๐Ÿ—‚๏ธ Administrative Assistant๐Ÿ“ข ๐Ÿ‡ฌ๐Ÿ‡ง English Required๐Ÿ“ข ๐Ÿ‡ช๐Ÿ‡ธ Spanish Required
Phone-based Customer ServiceWarm-lead Follow-upPatient CommunicationAppointment Scheduling And Coordination
WRITER

Administrative assistant (contract)

๐Ÿ•’ 3 days ago
WRITER๐Ÿ‘ฅ 501 - 1000 employees๐Ÿข Computer Software๐Ÿง  AI-native

Provide executive and administrative support to the CISO and Office of Executive Operations, managing complex calendars, communications, events, reporting, and cross-functional coordination.

Executive SupportCalendar ManagementGoogle WorkspaceScheduling
PortmanDentex

Dental Receptionist

๐Ÿ•’ 3 days ago
PortmanDentex๐Ÿ‘ฅ 201 - 500 employees๐Ÿข Health, Wellness And Fitness

Welcome patients and support the day-to-day reception experience at a dental practice, using strong customer service, communication and organisation to help patients and colleagues feel supported.

Front-of-house ReceptionCustomer ServicePatient ServiceCommunication
20four7VA

Executive Support & B2B Business Development Virtual Assistant

๐Ÿ•’ 4 days ago
20four7VA๐Ÿ‘ฅ 51 - 200 employees๐Ÿข Staffing And Recruiting

Provide executive administrative support, research and contact B2B prospects, coordinate outreach and meetings, and maintain CRM records and weekly progress reports for an energy-sector consulting business.

Executive AssistanceB2B Lead GenerationProspect ResearchEmail Outreach

Trusted by Remote Workers