Fleet and Contracts Administrator

Telespazio BeNeLux can count on more than 45 years of experience in the field of Space Operations Service & Engineering activities. We provide a significant contribution to the most major Space programs of the European Space Agency, EUSPA and other Telespazio Groups. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

Currently, we are looking for a highly enthusiastic Fleet and Contracts Administrator who will work for Telespazio BeNeLux, in the Netherlands.

What is expected from you:

Fleet Management

• Manage the company car fleet throughout the entire vehicle lifecycle.
• Coordinate vehicle orders, deliveries, returns and replacements with leasing companies and suppliers.
• Act as the main point of contact for employees regarding company car policies and procedures.
• Monitor vehicle contracts, lease renewals and termination dates.
• Support drivers in administrative matters related to registration, insurance, fuel cards and maintenance.
• Maintain accurate fleet records and reporting.
• Ensure compliance with company car policies and applicable regulations.
• Coordinate fleet-related documentation and communications with Finance, HR and external providers.
• Support cost monitoring and optimization initiatives related to the company fleet
• Audit readiness review.
• Reporting Responsibilities (Quarterly and Yearly Reporting):
• • Company fleet status report.
  • Vehicle allocation and lease expiration tracker.
  • Fleet costs overview.
  • Compliance documentation status.

Contracts Administration

• Provide administrative support during audits and contractual reviews.
• Day-to-day support to the employees regarding business travel arrangements related EUSPA/ESA contracts.
• Process and settle travel claims against supporting invoices/receipts following customer and company guidelines (EUSPA/ESA Contracts).
• Receiving and checking invoices for the travel agency.
• Entering the data into company’s database after settlement.
• Maintain up-to-date travel records and documentation.

What you offer:

• Previous experience in contract management administration
• Knowledge of the Microsoft Office Package
• Accounting experience is an asset
• Experience with SAP is a plus
• Proficiency in English and French.
• Willingness to travel to Belgium on a quarterly basis.

What we offer:

• A one year contract renewable upon performance
• 30 days of paid annual leave, plus the days Telespazio Katwjik is closed including public holidays (~12 days) based on a 40-hour working week;
• 6 months fulltime mandatory onsite presence followed by a hybrid working scheme (3 days in the office and 2 days remote in the Netherlands)
• Flexible working hours; you are in charge of your own agenda respecting core working hours
• Fully paid collective extensive health insurance scheme;
• A good pension scheme with no personal contribution;
• A career development (Coursera membership);
• Travel allowance;

Where:

You will be working within the Telespazio BeNeLux’s offices in Katwijk Aan Zee, the Netherlands.

When

Deadline to apply: ASAP

Expected starting date: 04/01/2027

Please note that interviews will be held via Teams and onsite.

We look forward to receiving your application for this position!