🕒 3 days ago
Build recruiting operations from the ground up, own end-to-end interview coordination and candidate experience, and partner with leaders to improve hiring processes, tools, and programs.
Recruiting Coordinator & Scheduler – 6 month contract
🕒 2 days ago
Recruiting CoordinationTalent Acquisition OperationsInterview SchedulingApplicant Tracking Systems
📜 Description
- Coordinate high-volume, multi-stage interviews across time zones using calendars and video conferencing tools.
- Maintain candidate records, workflows, and status updates in the Lever applicant tracking system.
- Serve as the candidate point of contact for interview schedules, travel arrangements, and reimbursement logistics.
- Support hiring managers and interviewers with calendar invites, materials, and timely feedback.
- Assist with offer letters, background checks, and transitions to HR onboarding.
- Identify opportunities to streamline scheduling workflows and improve Talent Acquisition efficiency.
🛠️ Requirements
- Experience: Minimum of 3 years of hands-on experience in recruiting coordination, talent acquisition operations, or complex executive scheduling.
- Industry background: Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors strongly preferred.
- ATS Expertise: Direct, hands-on experience using Applicant Tracking Systems required; Lever experience strongly preferred.
- Tools Proficiency: Advanced proficiency with Google Workspace (Gmail, Calendar, Docs/Sheets) and/or Microsoft Outlook/Teams, alongside video conferencing tools (Zoom, MS Teams).
- Communication & Interpersonal Skills: Outstanding verbal and written communication skills with a strong candidate-first customer service orientation.
- Detail-Oriented & Adaptable: Exceptional organizational skills with the ability to manage competing priorities, handle last-minute schedule shifts gracefully, and maintain confidentiality.
Full job description
Rezolute is a late-stage rare disease biopharmaceutical company focused on developing transformative therapies for patients living with severe metabolic and endocrine disorders. Our lead investigational therapy, RZ358 (ersodetug), is a fully human monoclonal antibody in late-stage clinical development for the treatment of congenital and acquired forms of hyperinsulinism (HI). Rezolute’s mission is to bring hope and meaningful solutions to patients and families affected by rare diseases through scientific innovation, collaboration, and integrity.
Position Overview: As a Recruiting Coordinator & Scheduler, you will support Talent Acquisition operations. You will manage complex interview schedules, coordinate high-touch candidate experiences, and ensure seamless logistics throughout the hiring pipeline. Working closely with hiring managers, scientific leaders, and talent acquisition teams, you will represent our employer brand to candidates and help maintain a high standard of candidate care.
This is a hybrid contract position requiring onsite presence three days per week.
Key Responsibilities
- Interview Logistics & Scheduling: Coordinate high-volume, multi-stage interviews (phone screens, technical presentations, panel interviews, and executive debriefs) across multiple time zones using Zoom/Teams and calendar tools.
- Applicant Tracking System (ATS) Management: Maintain accurate data, move candidates through workflows, and maintain accurate candidate status updates and changes in Lever.
- Candidate Experience: Serve as the primary point of contact for candidates regarding interview schedules, travel arrangements (if applicable), and reimbursement logistics.
- Hiring Manager & Interviewer Support: Send calendar invites, related material and information to internal interviewers to ensure timely candidate feedback.
- Offer & Onboarding Support: Assist with generating offer letters, initiating background checks, and transitioning hired candidates to the HR onboarding team.
- Process Improvement: Identify opportunities to streamline scheduling workflows and improve overall talent acquisition efficiency.
Qualifications & Requirements
- Experience: Minimum of 3 years of hands-on experience in recruiting coordination, talent acquisition operations, or complex executive scheduling.
- Industry background: Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors strongly preferred.
- ATS Expertise: Direct, hands-on experience using Applicant Tracking Systems required; Lever experience strongly preferred.
- Tools Proficiency: Advanced proficiency with Google Workspace (Gmail, Calendar, Docs/Sheets) and/or Microsoft Outlook/Teams, alongside video conferencing tools (Zoom, MS Teams).
- Communication & Interpersonal Skills: Outstanding verbal and written communication skills with a strong candidate-first customer service orientation.
- Detail-Oriented & Adaptable: Exceptional organizational skills with the ability to manage competing priorities, handle last-minute schedule shifts gracefully, and maintain confidentiality.
Similar jobs
Search more Recruiter jobs
🕒 4 days ago
Coordinates end-to-end recruiting logistics, candidate communications, and hiring data while supporting onboarding and team events to keep a fast-growing organization running smoothly.
🕒 4 days ago
Own full-cycle talent acquisition for a hyper-growth technology startup, partnering with executives to define roles, source and close exceptional candidates, build hiring playbooks, and scale recruiting programs.
🕒 3 days ago
Coordinate interviews and hiring logistics, monitor background checks, and keep candidates, recruiters, HR partners, and hiring leaders informed throughout the recruitment process.
🕒 4 days ago
Own top-of-funnel sourcing for senior and complex searches, building targeted pipelines of qualified candidates through market mapping, creative outreach, and data-informed sourcing strategies.