Fuel Logistics & Accounting Analyst

Keep fuel flowing for the businesses that count on PDI to run their day-to-day fuel operations. PDI’s Fuel Management team is looking for a Fuel Logistics & Accounting Analyst to own fuel inventory, deliveries, and the numbers behind them.

In this role, you’ll use PDI software and data to help customers maintain appropriate fuel inventory levels, coordinate fuel deliveries, reconcile transactions, resolve invoice discrepancies, and support accurate fuel accounting. You’ll work closely with customers, fuel suppliers, carriers, and internal PDI teams to keep fuel operations running efficiently and accurately.

This is a great opportunity for someone with experience in fuel operations, dispatch, logistics, bookkeeping, accounting, or high-volume data processing who enjoys solving problems, working with numbers, and providing excellent customer service.

Fuel Inventory & Delivery Management

• Make fuel purchasing and delivery decisions independently, within established guidelines.
• Monitor tank levels and usage trends, and plan deliveries based on current inventory and average daily usage.
• Monitor market conditions and adjust delivery timing when appropriate to help balance customer fuel needs and purchasing opportunities.
• Schedule, coordinate, and manage fuel deliveries to customer locations.
• Build strong working relationships with fuel suppliers and carriers.

Customer Support

• Respond to customer calls, emails, and service requests in a professional, helpful, and timely manner.
• Identify and resolve customer issues or coordinate with the appropriate internal team when additional support is needed.
• Keep customers informed throughout the resolution process.

Fuel Accounting & Reconciliation

• Review vendor invoice exceptions, correct errors, and work with vendors to resolve discrepancies or dispute invoices on behalf of customers.
• Process and reconcile fuel transactions (purchases, deliveries, and sales) across multiple systems and investigate discrepancies.
• Track fuel inventory, costs, pricing, and volumes to support accurate reporting and margin analysis.
• Prepare and manage customer statements while maintaining accurate supporting documentation.
• Partner with Accounting, Reconciliation, and other internal teams on reporting and analysis that helps customers make informed decisions.

• High school diploma or equivalent.
• At least 2 years of experience in dispatch, fuel accounting, logistics, bookkeeping, accounting, or a related field.
• Basic understanding of accounting principles and strong Excel skills, with comfort working across multiple systems and large volumes of transactional data.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Strong problem-solving, organizational, communication, and time-management skills, with the ability to juggle multiple priorities independently and as part of a team.
• Ability to work nights and weekends as needed as part of an on-call rotation.
• Must be legally authorized to work in the United States without current or future employer sponsorship. PDI Technologies is unable to provide visa sponsorship for this position.
• Nice to have: an associate or bachelor’s degree in Accounting, Finance, Supply Chain Management, Logistics, or a related field, and petroleum or fuel industry experience.