Location: Work from Home
Type of Employment: Part-time
Work Shift: US Business Hours
About Us:
At OurAssistants, we connect logistics, property management, and service-based businesses with top-tier virtual professionals. Were committed to supporting our clients operations while creating a growth-focused, remote-friendly work environment for our team members. Learn more at ourassistants.com.
Job Summary:
We are seeking a detail-oriented and reliable Accounts Support Specialist with hands-on experience in FullBay or Trinium and QuickBooks Online (QBO). The ideal candidate will assist with day-to-day accounting tasks, focusing on billing, invoicing, and financial record-keeping to support smooth operations. This role requires accuracy, efficiency, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Prepare and process invoices accurately and in a timely manner.
Manage billing operations, ensuring compliance with company policies and client requirements.
Record and reconcile financial transactions using FullBay or Trinium and QuickBooks Online (QBO).
Monitor accounts receivable, follow up on outstanding invoices, and assist with collections.
Maintain organized financial records and documentation.
Support month-end and year-end closing processes.
Collaborate with internal teams to resolve billing discrepancies or client inquiries.
Assist with generating reports and financial data analysis as required.
Qualifications
Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required).
Proven experience with FullBay or Trinium and QuickBooks Online (QBO).
1–3 years of experience in accounting, bookkeeping, or accounts support roles.
Strong understanding of billing, invoicing, and accounts receivable processes.
Excellent attention to detail and accuracy.
Strong organizational and multitasking skills.
Proficiency in MS Office/Google Workspace.
Good communication skills for client and team interactions.
Preferred Skills
Experience in automotive, trucking, or fleet management industries (a plus).
Familiarity with other accounting or ERP systems.
Ability to work independently and as part of a team.
Supports global accounts receivable and accounting operations by applying customer payments, resolving cash discrepancies, reviewing expenses and sales orders, and assisting with reconciliations, close activities, and process improvements.
As a Junior Accountant, you will ensure accurate customer billing, collections, and cash applications while maintaining strong customer relationships and supporting the Order-to-Cash process.
Supports government contract billing and accounts receivable by interpreting contract terms, setting up billing, preparing and submitting invoices, tracking payments, and maintaining accurate financial records.
Manage collections and accounts receivable for assigned partners and clients, reconcile balances, prepare monthly reports, and work with billing partners and clients to resolve unpaid invoices.
Analista financeiro júnior responsável por rotinas de contas a receber, incluindo ajustes contratuais, cobrança e negociação, análise de contestações, geração de relatórios e melhoria de processos.
