🕒 11 days ago
Plans and oversees international meetings and events, coordinating logistics, vendors, budgets, attendee travel, compliance, reimbursements, and post-event processes with internal teams and external stakeholders.
Freelance Event Planner
🔥 20 hours ago
Event PlanningCorporate EventsEvent LogisticsTimeline Management
📜 Description
- Build and manage event timelines, run of show, and production schedules.
- Coordinate vendors, rentals, talent, production teams, and warehouse logistics.
- Track events against approved budgets and flag changes early.
- Serve as the organized, client-facing contact and manage check-ins and changes.
- Lead on-site setup, vendor management, troubleshooting, run of show, and teardown.
🛠️ Requirements
- 6+ years of event planning experience, preferably corporate events.
- A track record of running events end to end without close supervision.
- Highly organized, detail-driven, and steady under pressure. The "clipboard person" everyone trusts on event day.
- Polished, warm client communication, written and verbal.
- Experience managing vendors and working within event budgets.
- Comfort with Google Workspace; event or project management tools a plus.
- Based in, or able to reliably work on site in, the SF Bay Area.
Full job description
About Us
The company is a Bay Area event design and production company specializing in large-scale, high-impact corporate events. We bring creative visions to life through innovative design, seamless execution, and exceptional client service.
The Opportunity
Our peak season is here, and we are building a bench of experienced freelance event planners we can bring in on a project basis. Our immediate need is from now through December 2026, with ongoing opportunities during future high-volume periods.
This is a freelance, project-based engagement. Each engagement covers one or more defined events. Great partners will be first in line for future projects, and for more permanent roles as Studio J grows.
What You Will Do
You will take an event that has already been sold and creatively designed, and run it end to end, independently, as part of our team and under our brand.
Planning and logistics
Take the handoff of a sold event (proposal, design, budget) and own delivery from that point through wrap.
Build and manage the event timeline, run of show, and production schedule.
Coordinate vendors, rentals, and talent: confirm orders, timing, load-in and load-out, and on-site needs.
Work with our production and warehouse teams so builds, decor, and logistics land on time.
Track the event against its approved budget and flag changes early.
Client relationship
Be the organized, calm, client-facing point of contact for your assigned events.
Run client check-ins, confirm details, and manage changes in a professional, Studio J-branded way.
Event day
Lead on site: setup, vendor management, run of show, troubleshooting, and teardown.
Occasionally
Support smaller proposals if needed. Most proposals will be complete before you are brought in.
What You Bring
6+ years of event planning experience, preferably corporate events.
A track record of running events end to end without close supervision.
Highly organized, detail-driven, and steady under pressure. The "clipboard person" everyone trusts on event day.
Polished, warm client communication, written and verbal.
Experience managing vendors and working within event budgets.
Comfort with Google Workspace; event or project management tools a plus.
Based in, or able to reliably work on site in, the SF Bay Area.
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