We are hiring Full Time Property Management Assistant
Overview:
Client business Overview: Builds new properties from the ground up, primarily in Jersey City and Jersey City Heights. May retain and manage some completed properties.
Goal: Hire a full-time VA to support the builder’s real estate acquisition, permitting, inspection, and transaction-related administration.
Key Specific Tasks VA will do:
Provide client communication, invoicing, document support, and workflow coordination for an HR consulting business, keeping client matters organized and moving through established processes.
Coordinate daily communication across construction job sites, keeping crews, subcontractors, vendors, and the owner aligned while supporting project follow-up, reporting, estimates, materials planning, and operational workflows.
Provides administrative and systems support to the Safety Director by maintaining safety program data and records, coordinating training and projects, preparing reports, and supporting compliance tracking and audits.
Provide administrative support for construction projects by coordinating tenders, deliveries, project documentation, and subcontractor compliance while keeping stakeholders informed and tasks on schedule.
Prepare accurate stone fabrication quotes from cabinetry plans, maintain job records in Fergus, and coordinate job cards, stone orders, and follow-ups while supporting day-to-day administration.
