🕒 3 days ago
Coordinates business operations, marketing and business development, and financial administration for the Strategic Advisory Group, keeping initiatives, client materials, CRM records, billing, and team commitments on track.
Remote Executive Assistant / Contracts & Operations Support (LATAM)
📅 Jul 10
Contract ManagementInvoicingVendor OnboardingHR Administration
📜 Description
- Turn approved proposals into SOWs and manage the MSA process
- Track and manage redlines back-and-forth with clients; maintain organized contract records
- Own the (semi-automated) invoice process end-to-end
- Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)
- Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork)
🛠️ Requirements
- 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
- Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained
- Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
- Familiarity with HubSpot, ClickUp, Notion, or similar CRM/marketing tools
- High discretion with confidential client and financial information
✨ Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- HMO after 3 months
Full job description
FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.
This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.
Location: Fully Remote (Brazil, Mexico, or Colombia)
Job Type: Full-Time
Salary: $1,000 - $1,700 per month (based on experience)
Requirements
- 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
- Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained
- Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
- Exposure to payroll/PEO administration a plus
- Familiarity with HubSpot, ClickUp, Notion, or similar CRM/marketing tools
- High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters
- Excellent written English and strong attention to small details (this founder is exacting about precision)
Key Responsibilities
- Contracts & Proposals
- Turn approved proposals into SOWs and manage the MSA process
- Track and manage redlines back-and-forth with clients; maintain organized contract records
- Invoicing & Vendor Management
- Own the (semi-automated) invoice process end-to-end
- Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)
- HR & Payroll Administration
- Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)
- Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes
- Support 6 employees and 4–6 contractors
- Marketing & Client Onboarding Support
- Assist with HubSpot admin tasks
- Manage client onboarding forms and related paperwork
- Nice to Have
- Background touching legal/paralegal work, even informally
- Experience supporting a founder at a professional services or consulting firm
- Comfort learning firm-specific SOPs and Claude-based workflow skills
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
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