Nursing Clinical Placement Coordinator

Position Summary:
Alchemy provides employers and institutions with the talent, support, and technology infrastructure needed to deliver career-connected, standards-aligned learning experiences. The Nursing Clinical Placement Advisor supports this mission by helping nursing students secure appropriate, timely, and meaningful clinical placements.

The Nursing Clinical Placement Advisor is responsible for student communication, clinical site development, placement matching, and placement documentation for nursing programs. This role serves as a liaison between students, university partners, nursing programs, clinical sites, preceptors, supervisors, and internal team members to help ensure a high-quality clinical experience.

Experience in clinical placement coordination is preferred. Experience supporting nursing programs, nurse practitioner programs, or other healthcare education programs is a strong plus.

Key Responsibilities:

Student Communication

• Review assigned student caseloads and clinical placement materials.
• Conduct introductory calls or meetings with students to understand their clinical needs, specialty requirements, location preferences, schedule availability, transportation access, and placement goals.
• Maintain regular communication with students throughout the placement process.
• Provide placement progress updates to students who are not yet matched.
• Conduct onboarding check-ins with confirmed students before the start of clinical placement.
• Respond to student emails and phone calls in a timely, professional, and supportive manner.
• Communicate with empathy, professionalism, and sound judgment, including during challenging or time-sensitive placement situations.
• Support student success by helping prevent placement delays and ensuring students understand next steps.

Clinical Site Development

• Conduct outreach to new and existing clinical sites to identify placement opportunities for nursing students.
• Contact hospitals, health systems, outpatient clinics, private practices, community health centers, long-term care facilities, behavioral health sites, and other healthcare organizations to assess placement availability.
• Research new potential preceptors and clinical sites for students to complete required nursing clinical rotations or field experiences.
• Confirm site requirements, student capacity, supervision or preceptor availability, onboarding requirements, required documentation, clinical hour needs, and placement timelines.
• Build and maintain strong relationships with clinical partners, preceptors, supervisors, and university stakeholders.
• Communicate clearly with clinical sites regarding placement expectations, student needs, nursing program requirements, and timelines.
• Collect site information, preceptor details, onboarding requirements, affiliation agreement needs, and next steps.
• Document all outreach, site responses, and placement updates in the appropriate tracking systems.
• Identify when a site is not appropriate due to lack of qualified supervision, inability to meet clinical hour requirements, onboarding barriers, contract limitations, site disinterest, or other concerns.

Matching

• Support the student-to-site matching process based on student needs, nursing program requirements, clinical specialty requirements, geographic preferences, site availability, preceptor qualifications, and program expectations.
• Present appropriate clinical placement opportunities to students and clinical partners.
• Track student matching progress, including warm leads, pending interviews, approved placements, and confirmed placements.
• Work toward established placement timelines and key performance indicators related to student matching and confirmation.
• Collaborate with university partners, nursing program leadership, faculty, internal team members, and clinical sites to resolve placement-related concerns.
• Serve as a liaison between students, universities, nursing programs, clinical sites, and preceptors throughout the matching and confirmation process.
• Escalate complex site, student, preceptor, supervision, or compliance concerns to the appropriate leader.

Auditing and Documentation

• Maintain accurate and up-to-date student, site, preceptor, supervisor, and placement records across required systems.
• Audit caseload information regularly to ensure internal trackers, placement platforms, and student records align.
• Provide weekly caseload updates to leadership, including student status, matching progress, warm leads, confirmed placements, and outstanding site needs.
• Review student placement documents, which may include applications, resumes, clinical preference forms, onboarding documents, compliance records, confirmation forms, preceptor information, and placement dates.
• Confirm that preceptor, site, student, and placement information is accurate before final placement confirmation.
• Ensure placement start dates, end dates, required hours, preceptor credentials, supervision information, and site details are correctly documented.
• Support audit preparation and documentation review to ensure placement records meet company, program, and university partner expectations.
• Follow company and university partner policies related to data privacy, confidentiality, and student records.

Performance Expectations

• Maintain consistent and professional communication with assigned students.
• Conduct regular outreach to new and existing clinical sites and preceptors.
• Document all outreach, student updates, site responses, and placement activity in required systems.
• Meet established key performance indicators related to site development, student matching, placement confirmation, and documentation.
• Demonstrate strong customer service, follow-through, organization, and problem-solving.
• Represent Alchemy professionally in all communication with students, clinical sites, preceptors, nursing programs, and university partners.
• Support the overall goal of securing appropriate, timely, and educationally sound clinical placements for nursing students.

Qualifications

• Bachelor’s degree from a regionally accredited institution required.
• Experience in clinical placement, healthcare education, student support, clinical coordination, recruitment, advising, or partnership development preferred.
• Experience supporting nursing programs, nurse practitioner programs, or other healthcare training programs strongly preferred.
• Experience working in a metrics-driven environment preferred.
• Strong written and verbal communication skills.
• Excellent organization, time management, follow-up, and tracking skills.
• Ability to manage a student caseload and multiple clinical site relationships at the same time.
• Comfortable communicating professionally by phone, Zoom, and email.
• Proficient with Microsoft Office, Google Workspace, spreadsheets, Salesforce, or similar tracking and placement systems.
• Ability to work independently while collaborating with a remote team.
• Professional judgment and discretion when handling student information, site concerns, and sensitive placement issues.

Preferred Skills

• Familiarity with nursing clinical rotation requirements, clinical hour requirements, preceptor expectations, and onboarding processes.
• Experience communicating with hospitals, outpatient clinics, private practices, community health centers, behavioral health agencies, specialty care providers, long-term care facilities, or preceptors.
• Understanding of nursing or nurse practitioner program structures and clinical placement workflows.
• Ability to assess placement fit based on student needs, site capacity, clinical specialty, preceptor availability, and program requirements.
• Experience with systems such as Salesforce, Tevera, Exxat, Typhon, CastleBranch, ClickUp, Excel, Google Sheets, or similar platforms.
• Strong problem-solving skills and the ability to remain calm and professional under pressure.

Work Environment
This position may be performed in a virtual work environment. The role requires frequent email, phone, and video communication, database tracking, student advising, clinical site outreach, onboarding coordination, and collaboration with internal and external partners.

The requirements for success in a virtual work-from-home role include:

• A dedicated, confidential workspace with a door that can be closed for privacy.
• Reliable high-speed internet.
• A working desktop or laptop supported by Mac or Windows operating systems.
• Comfort using collaborative tools to communicate with remote team members and university partners.

Benefits
Alchemy offers a people-centered work environment focused on learning, collaboration, and student success. Benefits may include healthcare coverage, retirement plan options, paid time off, holiday time, technology support, flexible hours, and accommodations that support work-life balance.

Equal Opportunity Statement
Alchemy is an equal-opportunity employer committed to fostering a diverse and inclusive workplace that is free of discrimination and full of opportunity.