🕒 20 days ago
Coordinate conference logistics by packing, shipping, tracking, and restocking event materials, while maintaining inventory and supporting the CEO at local events.
Coordinator, Conference and Events
🕒 26 days ago
Event PlanningEvent RegistrationCventEvent Logistics
📜 Description
- Manage event registration, inquiries, attendee lists, confirmations, invoices, refunds, cancellations, badges, and onsite registration.
- Prepare registration financial data for reconciliation with the accounting department.
- Create events in Cvent and support platform troubleshooting and coordination with Cvent support.
- Coordinate meeting logistics, including specifications, supplies, signage, shipments, and local dinners.
- Maintain the Industry Events Calendar and department pages on the AHLA website and Cvent.
- Manage housing arrangements, rooming lists, hotel pickup reports, and assigned committee support.
🛠️ Requirements
- Ability to travel 5–10%.
- Ability to lift 35 pounds.
✨ Benefits
- Medical
- Dental
- Vision coverage
- Employer-paid disability and life insurance
- 401(k) retirement plan with an employer match
- Generous paid time off and holidays
- Tuition reimbursement and professional development support
- Employee Assistance Plan (EAP)
Full job description
Position Summary:
The American Hotel & Lodging Association is seeking a Coordinator to support in the planning and execution of AHLA and AHLA Foundation meetings and signature events.
Responsibilities:
- Responsible for registration process for AHLA and AHLA Foundation events including registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
- Serve as department Cvent platform “super user”: main point of contact with Cvent support team, learns and shares new tips and products, assists with platform troubleshooting, creates all new events within the system. Proper training will be provided if Cvent is not known by applicant
- Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
- Maintain the Industry Events Calendar
- Website management – create/maintain department pages on AHLA website and Cvent platform
- Manage logistics for in office meetings and local dinners as assigned
- Manage housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
- Assist with association committees as assigned
- Other special projects and duties as assigned
Other:
- Position located in Washington, D.C.
- Salary: 50-55K
- Rotating hybrid work schedule: In-office Tuesday-Thursday
- Ability to travel (5-10%)
- Ability to lift 35 pounds
AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.
EOE
Benefits
AHLA offers a comprehensive benefits package, including:
- Medical, dental, and vision coverage
- Employer-paid disability and life insurance
- 401(k) retirement plan with an employer match
- Generous paid time off and holidays
- Tuition reimbursement and professional development support
- Employee Assistance Plan (EAP)
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