Accounts Payable Specialist

Accounts Payable Specialist
Full-Time | Fully Remote | Accounts Payable / Finance

Job Summary

Suricats Consulting is seeking a detail-oriented Accounts Payable Specialist to support accurate, timely, and organized financial operations in a fully remote environment. This full-time position is responsible for processing vendor invoices, coordinating payments, reconciling accounts, maintaining financial records, and resolving billing discrepancies. The successful candidate will demonstrate strong organizational skills, sound accounting knowledge, discretion when handling financial information, and the ability to manage deadlines while working collaboratively with colleagues and vendors.

The Accounts Payable Specialist manages invoice processing, vendor account maintenance, payment documentation, account reconciliation, and financial recordkeeping. This fully remote, full-time role requires accuracy, effective communication, confidentiality, and familiarity with accounting procedures and financial software. The ideal candidate can prioritize competing tasks, investigate discrepancies, maintain reliable records, and contribute to efficient accounts payable operations.

Key Responsibilities

• Receive, review, code, and process vendor invoices, ensuring appropriate documentation, approvals, and accurate account allocation.
• Verify invoice details, purchase orders, payment terms, and supporting records to identify errors, duplicate invoices, or missing information.
• Maintain accurate vendor records, including payment details, account information, invoice histores, and relevant correspondence
• Prepare and coordinate scheduled payments in accordance with approved procedures, established deadlines, and applicable internal controls.
• Reconcile vendor statements and accounts payable balances, investigate discrepancies, and follow up with vendors or internal stakeholders to resolve outstanding issues
• Monitor invoice due dates, payment status, and outstanding balancs to support timely processing and effective cash-flow administration.
• Maintain organized digital records of invoices, receipts, payment confirmations, expense documentation, and reconciliation actvities.
• Respond professionally to vendor inquiries concerning invoices, account balances, payment status, and documentation requirements
• Support month-end and year-end closing activities by preparing schedules, reconciling accounts, and supplying requested financial documentation.
• Identify opportunities to improve documentation, workflow efficiency, accuracy, and compliance with established accounting procedures.
• Protect confidential financial information and promptly escalate unusual transactions, suspected errors, or control concerns

Qualifications and Requirements

• Associate degree in accounting, finance, business administration, or a related field preferred; equivalent relevant experience may be considered.
• Previous experience in accounts payable, bookkeeping, accounting administration, or a similar finance support role.
• Working knowledge of invoice processing, vendor reconciliation, payment procedures, expense coding, and basic accounting principles
• Familiarity with accounting software, enterprise financial systems, and electronic document management tools
• Proficiency in spreadsheets, email, and standard office productivity applications.
• Strong attention to detail, numerical accuracy, organization, and time management
• Clear written and verbal communication skills, with the ability to resolve routine issues professionally
• Ability to work independently, manage competing priorities, meet deadlines, and maintain confidentiality in a fully remote setting.

Employee Experience

This fully remote position requires dependable internet access, an organized work environment, and consistent communication with relevant team members. The Accounts Payable Specialist will collaborate electronically, maintain clear documentation, provide timely updates, and follow established financial procedures. Professional development may include opportunities to strengthen accounting knowledge, improve financial systems proficiency, and expand operational skills as business needs permit.

Benefits

Available benefits include:

• 401(k) and Retirement Plan: Retirement savings offerings.
• Employee Assistance Program (EAP): Access to employee assistance resources.
• Financial Planning Services: Resources to support personal financial planning.
• Flexible Schedule: Scheduling flexibility, subject to business requirements.
• Health Savings Account (HSA): Access to a health savings account offering.
• Life Insurance: Life insurance benefit offering.
• Professional Development Assistance: Support for eligible learning and professional development activities.
• Referral Program: Employee referral opportunities.

Benefit availability, eligibility, and applicable terms are subject to the employer’s current plan documents and policies.

Succeed in This Role

The ideal candidate combines accuracy, accountability, sound judgment, and a service oriented approach. If you are comfortable managing financial records, resolving discrepancies, supporting reliable payment processes, and contributng to an organized remote finance function, we encourage you to apply.