Assistant Administrator- Fund Admin & Cosec

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What’s In It For You 

• Competitive salary 
• We are globally hybrid (please check the specifics for this role during interview process)
• Flexible working hours 
• Private Pension Plan fully paid by the company after probation
• Private medical insurance with Catastrophe cover fully paid by the company
• Employee recognition program and spot bonuses 

Job Description

Purpose of the job

As part of our team, you will support a diverse portfolio of client entities by delivering professional administration and company secretarial services. Working alongside experienced colleagues, you will build your technical expertise, develop strong client relationships and contribute to the smooth and efficient running of client structures, while maintaining the highest standards of governance, compliance and client service.

Main Responsibilities

In this role, you'll be at the heart of supporting our Global Funds clients, helping them navigate their day-to-day administration needs while building strong relationships and gaining valuable industry experience.

• Take ownership of the day-to-day administration of a portfolio of fund structures and client entities, ensuring activities are delivered accurately, efficiently and in line with regulatory requirements.
• Build strong relationships with clients, colleagues and stakeholders, providing responsive support and contributing to a positive client experience.
• Coordinate client deliverables and key deadlines, helping to ensure commitments are met and service standards remain consistently high.
• Support good governance and compliance by maintaining due diligence records, managing statutory filings and assisting with regulatory submissions.
• Play an active role in company secretarial matters, including preparing board packs, drafting resolutions, attending meetings and preparing minutes for less complex structures.
• Assist with banking activities, including opening and maintaining bank accounts, processing payments and managing banking instructions.
• Support clients with their ongoing regulatory obligations, including applications and renewals for Tax Residency Certificates, Data Protection registrations and other statutory requirements.
• Manage priorities effectively, maintain accurate time records and consistently deliver high-quality work within agreed deadlines.
• Respond to client queries in a professional and proactive manner, helping to find practical solutions and address issues efficiently.
• Contribute to a collaborative team culture by sharing knowledge, embracing learning opportunities and supporting the continued success of our clients and Ocorian.

#LI-DR1

#LI-Hybrid

Qualifications

• Educated to A Level standard or equivalent, with a degree in a relevant field and/or working towards or holding a professional qualification such as CGI/ICSA, ACCA, ICAEW or STEP.

Knowledge, Skills and Experience

• Ideally a minimum of 1 year's experience within fund administration, trust and company administration or the wider financial services industry.
• Good understanding of fund, trust and company administration, including accounting principles and the tax implications of various structures.
• Strong IT skills, including proficiency in Microsoft Office, with the ability and willingness to learn internal systems such as CBRIS and other role-specific platforms.
• Comfortable using technology to support board and client meetings, and able to independently coordinate meetings using internal booking systems.
• Professional and client-focused, with strong interpersonal and communication skills and the ability to build effective working relationships.
• A collaborative team player who is willing to contribute to team initiatives, support colleagues and actively participate in team activities.
• Organised, proactive and eager to learn, with a commitment to delivering high-quality work and responding effectively to client needs.
• Demonstrates Ocorian's values and consistently works in line with company policies, procedures and operating standards.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. 

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