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Senior Customer Service & Operations Coordinator (Home & Living)

πŸ•’ 9 days ago
Customer ServiceRetailEcommerceTeam Mentoring
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πŸ“œ Description

  • Provide operational guidance to team members and cover daily priorities and workload when the Customer Service Manager is absent.
  • Coach the team on clear communication and consistent issue resolution.
  • Resolve complex complaints, delivery issues, and warranty matters; handle customer enquiries across phone, email, and digital channels.
  • Support quotes, sales orders, returns, and exchanges, and negotiate practical resolutions within company policies.
  • Maintain Gorgias macros, workflows, tags, and knowledge-base content; use ticket data to identify service improvements.
  • Coordinate with warehouse, sales, eCommerce, suppliers, and logistics partners, keeping accurate records and escalating service risks.

πŸ› οΈ Requirements

  • Minimum 5 years of customer service experience in retail or eCommerce
  • Demonstrated experience in senior support, mentoring, or team leadership
  • Proven ability to manage difficult conversations and complex escalations independently
  • Strong understanding of retail, online orders, inventory, and returns processes
  • Experience using a cloud phone system in a customer service environment
  • Excellent written and verbal English communication skills
  • Certification in eCommerce or Customer Service Management
  • Experience using NetSuite and Shopify
  • Strong hands-on capability with Gorgias including macros and workflows
  • Practical experience using AI tools like Claude to improve response quality and team efficiency

✨ Benefits

  • ​Permanent work-from-home set-up
  • Dayshift (Australian business hours)
  • Full-time job
  • Annual leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rata)
Full job description

Our client is an Australian family-owned retailer specialising in unique home furnishings, architectural hardware, and period-authentic renovation fixtures. They provide high-quality products and bespoke solutions to residential and commercial customers across the country.

They are now seeking to hire a Senior Customer Service & Operations Coordinator to act as the second-in-charge to the Customer Service Manager and drive operational excellence. This role is essential for leading complex issue resolution, guiding the support team, and maintaining high service standards to ensure a seamless customer experience.

Job Responsibilities

Operational Leadership and Support

  • Act as the first point of operational support for team members and provide guidance on complex matters
  • Step in for the Customer Service Manager during absences to coordinate daily priorities and workload
  • Coach and guide the team in effective communication and consistent issue resolution

Customer Service and Issue Resolution

  • Manage complex customer complaints, delivery issues, and warranty matters directly
  • Respond to customer enquiries via phone, email, and digital channels during peak periods
  • Negotiate practical and commercially appropriate resolutions in line with company policies
  • Support retail administration tasks including quotes, sales orders, returns, and exchanges

Process Improvement and System Management

  • Maintain and improve Gorgias macros, ticket workflows, tags, and knowledge-base content
  • Review recurring enquiry types and ticket data to identify efficiency and quality improvements
  • Partner with management to develop and implement practical workflow improvements
  • Ensure accurate recording of order numbers and resolution types to support reporting

Stakeholder Collaboration

  • Coordinate with warehouse, sales, eCommerce, suppliers, and logistics partners
  • Escalate material concerns and service risks to the Customer Service Manager
  • Maintain clear and accurate records of decisions, commitments, and order details

Requirements

  • Minimum 5 years of customer service experience in retail or eCommerce
  • Demonstrated experience in senior support, mentoring, or team leadership
  • Proven ability to manage difficult conversations and complex escalations independently
  • Strong understanding of retail, online orders, inventory, and returns processes
  • Experience using a cloud phone system in a customer service environment
  • Excellent written and verbal English communication skills

Nice-to-Have Skills

  • Certification in eCommerce or Customer Service Management
  • Experience using NetSuite and Shopify
  • Strong hands-on capability with Gorgias including macros and workflows
  • Practical experience using AI tools like Claude to improve response quality and team efficiency

Benefits

  • ​Permanent work-from-home set-up
  • Dayshift (Australian business hours)
  • Full-time job
  • HMO
  • Annual leave
  • Christmas Bonus equivalent to 1 month's wage (pro-rata)
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