🕒 4 days ago
Support U.S. family-based immigration cases by preparing petitions and evidence, coordinating client documentation, tracking USCIS deadlines, and assisting attorneys with research and case preparation.
Remote Business Immigration Paralegal for Boutique Law Firm
🕒 13 days ago
Microsoft 365OutlookExcelWord
📜 Description
- Build and maintain digital and physical client files in SharePoint, organizing documents according to firm conventions.
- Draft basic immigration forms and prepare petition exhibit lists, filing notices, and public access file documents.
- Update and track case information in Salesforce and Docketwise, maintaining accurate records across active cases.
- Coordinate client document collection, send reminders and case updates, and handle scheduling and basic non-legal questions.
- Join attorney calls to take notes and surface case details; support petition assembly under attorney or senior paralegal direction.
- Use AI tools for drafting and research support, learn visa categories, and track relevant USCIS policy updates.
🛠️ Requirements
- 1–3 years of administrative, operations, legal support, or office experience.
- Proficiency with Microsoft 365, including Outlook, Excel, and Word, and Adobe Acrobat.
- Hands-on experience with cloud-based CRM and document management platforms such as Salesforce or SharePoint.
- Experience preparing, organizing, and reviewing documents for completeness and accuracy before submission.
- Experience coordinating client communications by email and video call.
- B2+ English (CEFR) for direct, client-facing written and verbal communication.
- Nice to have: U.S. immigration or USCIS experience, legal case management systems, law firm experience, Spanish fluency, or professional use of AI tools.
✨ Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Full job description
Work From Anywhere in LATAM or the Philippines
Work Schedule: EST | 9:00 AM – 5:00 PM ET (Monday–Friday)
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.
Hear why we exist, what we believe in, and who we're building for: Watch here
About the Client
A boutique federal immigration law practice with more than 25 years of experience is looking for an Immigration Paralegal to support attorneys and senior paralegals across the full case lifecycle for business, investor, and family-based immigration matters.
The firm serves entrepreneurs, corporations, and families navigating complex U.S. immigration processes, and has built a technology-forward, AI-integrated practice where tools like Claude and Perplexity are used daily to streamline casework. The team operates in a close-knit, high-communication culture that values initiative and open collaboration over rigid hierarchy.
About the Role
As an Immigration Paralegal, you'll build and maintain digital case files, draft USCIS forms and exhibit lists, input and track case data across cloud-based platforms, and coordinate client communications by email and video call. You'll join scheduled attorney calls to take notes and surface case details in real time, and support petition assembly under attorney direction.
Core Responsibilities
Case File Building & Maintenance
- Build and maintain digital and physical client files in SharePoint
- Save, name, and organize documents received via email per firm naming conventions
- Input and update case data across Salesforce (customized) and Docketwise
- Maintain accurate file structure across active case lists
USCIS Form & Document Drafting
- Draft government forms (basic immigration filings)
- Prepare exhibit lists for petitions
- Prepare notice of filing and public access file documents
- Support petition assembly under attorney / senior paralegal direction
Client Communication & Coordination
- Send reminders, confirm receipts, update clients on case status
- Coordinate document gathering from clients via email
- Join Zoom calls with attorneys (taking notes, surfacing case-specific info on cue)
- Handle scheduling and basic non-legal client questions; escalate all legal questions to attorneys
Tool & Process Mastery
- Operate fluently in Microsoft 365, Teams, Adobe, Salesforce, Docketwise, SharePoint
- Use AI tools (Claude, Perplexity) for drafting and research support
- Follow firm's training matrix and progress tracking
- Adapt to platform changes (Docketwise transition planned)
Continuous Learning
- Read into immigration law via firm's digital law library
- Self-direct learning across visa categories (A–Z)
- Track USCIS policy updates relevant to active casework
Requirements
Must-Have
- 1–3 years of administrative, operations, legal support, or office experience
- Proficiency with Microsoft 365 (Outlook, Excel, Word) and Adobe Acrobat for document preparation and handling
- Hands-on experience with cloud-based CRM and document management platforms (e.g., Salesforce, SharePoint, or comparable)
- Experience preparing, organizing, and reviewing documents for completeness and accuracy before submission
- Experience coordinating client communication through email and video calls (e.g., Zoom, Microsoft Teams)
- B2+ English (CEFR) for direct, client-facing written and verbal communication
Nice-to-Have
- Prior U.S. immigration law or USCIS-related experience
- Familiarity with immigration or legal case management systems (Docketwise, Litify, or Neos)
- Previous law firm experience in any practice area
- Spanish fluency in addition to English
- Experience using AI tools (e.g., Claude, Perplexity) in professional workflows
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Our Recruitment Process
- Application
- Screening
- Skills Assessment
- Top-grading Interview
- Client Interview
- Job Offer
- Client Onboarding
Ready to Join Us?
If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.
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