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Talent Acquisition Operation Lead

🕒 4 days ago
📍 🇺🇸 United States - Remote💰 $82k - $125k / year🎺 Lead👥 Recruiter💼 Full-Time
Talent Acquisition OperationsBackground InvestigationsApplicant Tracking SystemsWorkday Recruiting
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📜 Description

  • Coordinate daily workflows and process adherence across U.S.- and India-based recruiting teams.
  • Manage background screening, including vendor relationships, adjudications, exceptions, and audit-ready records.
  • Administer employee referrals and coordinate staffing suppliers and RPO partners.
  • Oversee talent acquisition vendors, contracts, renewals, expenditures, and service quality.
  • Maintain ATS data and develop reports on recruiting pipelines, time-to-fill, programs, and vendor performance.
  • Improve recruiting processes, support compliance and audits, and coordinate onboarding handoffs.

🛠️ Requirements

  • Bachelor's degree or four additional years of relevant professional experience.
  • At least 8 years of experience in talent acquisition, recruiting operations, or HR operations.
  • At least 2 years managing background investigation programs in an organization of 500 or more employees.
  • Experience managing vendors, staffing suppliers, or RPO partners, including performance and SLA management.
  • Knowledge of applicant tracking systems, HR reporting, talent acquisition compliance, and audit support.
  • Strong process improvement, documentation, organization, communication, and cross-functional collaboration skills.
  • Additional advantages include contingent workforce or VMS experience, PHR, SHRM-CP, or Certified Staffing Professional certification, and experience supporting distributed recruiting teams.

✨ Benefits

  • Remote Work: Fully remote position supporting a geographically distributed team.
  • Employee Ownership: Participation in an Employee Stock Ownership Plan (ESOP), allowing eligible employees to share in the organization's success.
  • Healthcare Coverage: Medical
  • Dental
  • Vision
  • Life insurance available from the start of employment
  • Retirement Savings: 401(k) retirement plan with a 5% employer match on base compensation and immediate 100% vesting.
  • Paid Time Off: Paid time off and 88 hours of flexible holiday leave annually.
  • Family Support: Parental leave benefits to support employees and their families.
  • Learning and Development: Tuition reimbursement
Full job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Talent Acquisition Operation Lead based in the United States.

This is an exciting opportunity for an experienced talent acquisition operations professional to strengthen recruiting processes within a mission-driven, employee-owned technology consulting organization. As the operational backbone of the talent acquisition function, you will support recruiters and leadership across the United States and India, ensuring seamless workflows, reliable data, and consistent execution. You will oversee critical programs, including background investigations, employee referrals, third-party staffing, and vendor management. Through process optimization, reporting, and compliance oversight, you will help the recruiting team operate efficiently while delivering a positive candidate experience. Working across multiple regions and functions, you will have the opportunity to build scalable processes, improve operational performance, and influence the effectiveness of the broader hiring organization. This fully remote position is ideal for a detail-oriented leader who enjoys solving operational challenges and driving continuous improvement in a collaborative, fast-paced environment.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1

Accountabilities

  • Talent Acquisition Operations: Serve as the central operational point of contact for a distributed recruiting team, coordinating daily workflows, handoffs, and process adherence across U.S.- and India-based recruiters and leadership.
  • Background Investigation Management: Own the end-to-end background screening program, including initiating and tracking adjudications, managing vendor relationships, monitoring completion status, escalating exceptions, and maintaining accurate, compliant, audit-ready candidate records.
  • Employee Referral Program: Administer the employee referral program by maintaining eligibility rules, tracking submissions and payouts, coordinating with HR and Payroll, organizing promotional initiatives, and reporting on program performance.
  • Third-Party Staffing Coordination: Manage staffing suppliers and Recruitment Process Outsourcing (RPO) partners, including onboarding, requisition distribution, candidate submission tracking, supplier communication, and adherence to contractual terms, processes, and rate requirements.
  • Vendor and Contract Management: Oversee vendors supporting talent acquisition tools and services, maintain contracts and renewal schedules, track expenditures, monitor service quality, and identify opportunities to improve or expand the vendor ecosystem.
  • Reporting and Systems Administration: Maintain the integrity of applicant tracking system (ATS) data and develop recurring reports and dashboards covering recruiting pipelines, time-to-fill, program effectiveness, and vendor performance to support leadership decisions.
  • Compliance and Audit Readiness: Ensure talent acquisition activities comply with applicable OFCCP and EEO requirements, recordkeeping standards, internal procedures, and data integrity expectations. Support internal and external audits as needed.
  • Process Improvement and Documentation: Develop, standardize, and maintain standard operating procedures, templates, and job aids that improve consistency across regions, streamline workflows, and reduce operational dependencies.
  • Onboarding Coordination: Facilitate seamless transitions from candidate selection to employment by coordinating pre-boarding and onboarding handoffs with HR, HR business partners, and hiring managers.
  • Cross-Functional Collaboration: Partner with recruiters, HR, Payroll, hiring managers, leadership, and external suppliers to resolve operational challenges, improve service delivery, and maintain effective communication across time zones.

    • Requirements

  • Education: Bachelor's degree required, or an additional four years of relevant professional experience in lieu of a degree.
  • Professional Experience: At least eight years of experience in talent acquisition, recruiting operations, or HR operations.
  • Background Screening Expertise: At least two years of experience managing background investigation programs within an organization of 500 or more employees.
  • Vendor and Staffing Management: Demonstrated experience managing external vendors, staffing suppliers, or RPO partners, including performance monitoring and service-level agreement (SLA) management.
  • Process Optimization: Proven ability to improve talent acquisition processes, establish standardized workflows, and implement operational efficiencies across a recruiting organization.
  • Systems and Analytics: Strong working knowledge of applicant tracking systems and HR reporting, with the ability to maintain accurate records and translate operational data into meaningful insights.
  • Compliance Knowledge: Experience supporting talent acquisition compliance and audit activities, including applicant recordkeeping, data integrity, and adherence to relevant regulatory requirements.
  • Organizational Skills: Exceptional attention to detail, documentation, prioritization, and time management, with the ability to manage multiple concurrent programs in a fast-paced environment.
  • Communication and Collaboration: Strong written and verbal communication skills, sound judgment, and the ability to coordinate effectively with stakeholders across departments, regions, and time zones.
  • Preferred Qualifications: Experience in government contracting, familiarity with Workday Recruiting or HCM, and working knowledge of OFCCP, EEO, and I-9 requirements.
  • Additional Advantages: Experience with contingent workforce programs or vendor management systems (VMS), professional certifications such as PHR, SHRM-CP, or Certified Staffing Professional, and experience supporting globally distributed or offshore recruiting teams.

    • Benefits

  • Competitive Salary: Targeted annual base salary of $82,000–$125,000, depending on experience, skills, qualifications, certifications, and work location.
  • Remote Work: Fully remote position supporting a geographically distributed team.
  • Employee Ownership: Participation in an Employee Stock Ownership Plan (ESOP), allowing eligible employees to share in the organization's success.
  • Healthcare Coverage: Medical, dental, vision, and life insurance available from the start of employment.
  • Retirement Savings: 401(k) retirement plan with a 5% employer match on base compensation and immediate 100% vesting.
  • Paid Time Off: Paid time off and 88 hours of flexible holiday leave annually.
  • Family Support: Parental leave benefits to support employees and their families.
  • Learning and Development: Tuition reimbursement, a dedicated learning allowance, training resources, and opportunities for ongoing professional development.
  • Referral Incentives: Employee referral bonus program offering up to $5,000.
  • Additional Compensation: Qualified overtime opportunities, where applicable.
  • Collaborative Culture: An inclusive, employee-owned environment that values curiosity, innovation, continuous learning, collaboration, and shared success.
  • Meaningful Work: Opportunities to contribute to impactful client projects while helping strengthen internal operations and organizational growth.
    • Apply Now

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