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Bid Coordinator / Jr. Estimator

๐Ÿ“… Feb 18
Bid CoordinationEstimating SupportMicrosoft ExcelMicrosoft Word
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๐Ÿ“œ Description

  • Download and organize bid documents in Dropbox and the CRM.
  • Maintain project records, including project name, general contractor, owner, and plan stage.
  • Assist the estimator with scope outlines, RFIs, and alternates.
  • Format proposal documents and align pricing and scope data across Excel and Word templates.
  • Track bid deadlines, prepare customer scope summaries, and coordinate timely submissions.
  • Manage bid follow-up reports, update CRM records, and support estimating meetings and sales coordination.

๐Ÿ› ๏ธ Requirements

  • HVAC or plumbing background preferred.
  • Expert-level proficiency in Microsoft Excel and Word.
  • Exceptional organizational and communication skills.
  • Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.
  • Comfortable in a deadline-driven, detail-oriented environment.

โœจ Benefits

  • 100% remote.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No tracker.
Full job description
Position Summary
The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.
Why Join Assist World? ย  100% REMOTE $50 birthdayย bonus $200 testimonial bonus NO TRACKER. NO PROBLEM

Primary Responsibilities

  • Download and organize all bid documents into Dropbox and CRM.
  • Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
  • Assist estimator in preparing scope outlines, RFIs and alternates.
  • Format and produce polished proposal documents using company templates.
  • Ensure pricing and scope data align between Excel proposal sheets and Word templates.
  • Track bid due dates and ensure timely submissions.
  • Send scope summaries to customers in advance when applicable.
  • Manage bid follow-up reports and communicate with Outside Sales for updates.
  • Maintain accurate CRM records for bid outcomes and project stages.
  • Support estimating meetings and assist with administrative coordination between Sales and Estimating.
  • Qualifications

  • HVAC or plumbing background preferred.
  • Expert-level proficiency in Microsoft Excel and Word.
  • Exceptional organizational and communication skills.
  • Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.
  • Comfortable in a deadline-driven, detail-oriented environment.
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