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20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A newly launched Ohio-based delivery (Amazon DSP) operation is seeking a part-time Virtual Assistant to provide back-office administrative, organizational, and reporting support as the business grows.
The VA will help maintain organized employee and audit documentation, improve spreadsheets and trackers, pull operational data, maintain recurring records, and ensure important administrative requirements do not fall through the cracks.
The position will begin at 10 hours per week, with the intent to gradually expand the VA's responsibilities and hours as the business ramps.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Contractors will be required to provide services that align with the following client tasks:
Administrative & File Management
- Organize and maintain employee and operational files
- Maintain audit-ready documentation and folders
- Organize onboarding records such as required licenses, screening documentation, and related records
- Maintain workers' compensation, insurance, and other business documentation
- Track outstanding administrative requests and deadlines
- Ensure important documents and information can be located quickly when requested
Spreadsheet & Operational Reporting
- Maintain and improve recurring Excel spreadsheets and trackers
- Pull operational data from client-provided systems
- Track daily routes, package volume, delivery results, and other operational information
- Organize data so the client can review business performance and costs
- Maintain accurate recurring reports
- Assist with simplifying repetitive data-entry and reporting workflows
General Operations Support
- Maintain task lists and follow up on outstanding administrative items
- Assist with occasional employee onboarding administration when needed
- Help document and organize policies and recurring business processes
- Support the owner and operations manager with back-office tasks
- Learn additional systems and responsibilities as the business grows
- Assist with inbox, calendar, or other executive-support activities as the role expands
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
IDEAL CANDIDATE PROFILE
- Highly organized and dependable
- Strong thinker and quick learner
- Excellent with spreadsheets and backend organization
- Able to take loosely organized information and turn it into a usable system
- Comfortable working in a fast-moving operational environment
- Proactive about tracking outstanding tasks and deadlines
- Able to learn unfamiliar platforms without extensive hand-holding
- Comfortable using AI tools to improve productivity
- Interested in becoming a dependable long-term resource as the company grows
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- Microsoft Excel
- Google Sheets
- Microsoft Office / Google Workspace
- AI Productivity Tools
- Amazon / Client Operational Systems – Training Provided
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
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