📅 Sep 3
Processes supplier invoices and payments, resolves discrepancies, prepares payment batches and reports, reconciles vendor accounts, and supports compliance with company policies and SOX requirements.
Accounts Payable (Stocks)
📅 Sep 21
Accounts PayableSAPMicrosoft ExcelMicrosoft Outlook
📜 Description
- Process non-stock, service, CAPEX, and stock invoices, including coding, validation, posting, and payment preparation.
- Handle employee expenses, reimbursements, shipping invoices, and payment journals.
- Prepare payment runs and reconcile vendor statements, resolving balance discrepancies.
- Set up vendor profiles in SAP and verify local vendor details using EFTSure.
- Respond to vendor and internal enquiries and resolve invoice exceptions, missing approvals, and coding issues.
- Review invoices for Delegation of Authority compliance and manage the accounts payable inbox and related administration.
🛠️ Requirements
- Minimum 5 years of experience in an Accounts Payable role
- Strong hands-on proficiency with SAP accounts payable software
- Competent working knowledge of Microsoft Excel and Microsoft Outlook
- Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims
- Proven ability to follow internal approval controls and Delegation of Authority requirements
- Exceptional attention to detail and high numerical accuracy
- Excellent time management skills with the ability to manage competing priorities
- Experience working within the retail sector or a high-volume commercial environment
- Experience using EFTSure for vendor onboarding and verification
- Familiarity with 3-way matching for stock invoices and variance resolution
✨ Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
Full job description
Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.
They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.
Job Responsibilities
Invoice Processing & Expense Management
- Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures
- Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation
- Process staff expenses, payment reimbursements, and employee expense claims in a timely manner
- Process shipping invoices and upload payment journals
- Manage stock invoices including 3-way matching and variance investigation for price and quantity when required
Vendor Management & Reconciliations
- Prepare and execute regular payment runs
- Perform complete vendor statement reconciliations and resolve balance discrepancies
- Set up new vendor profiles in SAP and verify local vendor details using EFTSure
- Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices
- Investigate and resolve missing approvals, coding issues, and other invoice exceptions
Compliance & Administration
- Review invoices to ensure strict adherence to Delegation of Authority requirements
- Manage the accounts payable inbox efficiently
- Provide support to team members and complete general administrative tasks including filing and document uploads
Requirements
- Minimum 5 years of experience in an Accounts Payable role
- Strong hands-on proficiency with SAP accounts payable software
- Competent working knowledge of Microsoft Excel and Microsoft Outlook
- Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims
- Proven ability to follow internal approval controls and Delegation of Authority requirements
- Exceptional attention to detail and high numerical accuracy
- Excellent time management skills with the ability to manage competing priorities
Nice-to-Have Skills
- Experience working within the retail sector or a high-volume commercial environment
- Experience using EFTSure for vendor onboarding and verification
- Familiarity with 3-way matching for stock invoices and variance resolution
- Experience processing shipping invoices and uploading payment journals
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Paid leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
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