Recruiting Coordinator
Harvey👥 10,000+ employees🏢 Software Development🤝 B2B
The Recruiting Coordinator will support Harvey's Talent team by managing interview logistics and enhancing the candidate experience for hiring across the APAC region.
Recruiting Coordinator (18-month contract)
🕒 3 days ago
Recruiting CoordinationInterview SchedulingCandidate Experience ManagementOnboarding
📜 Description
- Coordinate and schedule complex phone, video, and in-person interviews across multiple global time zones, ensuring comprehensive preparation for both candidates and hiring panels.
- Manage the end-to-end candidate experience, including arranging travel, responding to inquiries, and providing thoughtful solutions to scheduling challenges.
- Facilitate the global offer and onboarding processes by creating accurate offer letters, updating template databases, and initiating region-specific background checks in compliance with local regulations.
- Maintain accurate candidate and employee records using applicant tracking and human resources information systems to support data integrity and reporting needs.
- Serve as a dedicated resource for new hires and hiring managers, guiding them through onboarding to ensure a smooth transition into the organization.
- Drive continuous improvement in talent acquisition operations by auditing compliance requirements, managing contract procurement, and participating in process optimization initiatives.
🛠️ Requirements
- 1+ years of prior experience working as a Recruiting Coordinator
- Located in the Eastern Time Zone and able to support across multiple time zones spanning EMEA, UK, and the US.
- Proven ability to effectively prioritize multiple tasks and manage complex logistics with a high degree of organization and attention to detail.
- Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
- Demonstrated capability to handle sensitive information with strict confidentiality and discretion.
- Proficiency in using standard office productivity tools (such as word processing, spreadsheets, and email platforms) to support daily administrative functions.
- Hands-on experience using applicant tracking systems (e.g., Greenhouse) to manage candidate pipelines, records, schedule interviews, and create employment contracts.
- Working knowledge of human resources information systems (e.g., Workday) for data management and reporting.
- Experience managing inquiries and support requests using data management or ticketing systems (e.g., Zendesk).
- Familiarity with global hiring practices, local employment compliance, and background check protocols.
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