AP & Payroll Administrator (Hybrid set-up)- #35341

This opportunity is perfect for AP and Payroll Administrators who want to advance their careers in a leading SaaS technology company. You will gain exposure to international finance operations, accounts payable, payroll administration, and Philippine tax and statutory compliance while working with cross-functional teams. It is an excellent opportunity to strengthen your expertise, contribute to process improvements, and grow professionally in a dynamic, technology-driven environment.

Company Profile
Our client is a leading SaaS technology company revolutionizing commercial transportation management through cutting-edge digital solutions. They provide comprehensive electronic fleet management, AI video safety, cold chain management, compliance, and operational intelligence solutions that help businesses optimize performance, ensure regulatory compliance, enhance safety, maintain product integrity, and drive operational efficiency.

Duties and Responsibilities:

Accounts payable administration

• Review supplier invoices and supporting documentation for completeness, accuracy, appropriate approval and compliance with purchasing requirements.
• Validate supplier, legal-entity, tax, coding, cost-center and payment information before posting.
• Code and process approved invoices, credit notes, reimbursements and other payable transactions in the relevant finance systems.
• Maintain accurate AP records and follow up missing approvals, purchase orders, receipts, tax documentation and other exceptions.

• Prepare payment information and electronic payment files for independent review and approval in accordance with delegated authority and segregation-of-duties requirements.
• Reconcile supplier statements, investigate discrepancies and respond professionally to supplier and internal queries.
• Monitor AP ageing and support the resolution of overdue, duplicated, disputed or unusual items.
• Support month-end close, including AP cut-off, accrual information, reconciliations and supporting schedules.
• Process approximately 20–30 invoices or accounts payable transactions per month, ensuring accuracy, proper documentation, and timely processing of payments.

Payroll administration

• Coordinate and validate approved payroll inputs, including new starters, leavers, salary changes, allowances, deductions, leave and other employee-related adjustments.
• Prepare or support payroll processing in accordance with the approved payroll calendar and documented controls.
• Perform payroll checks and reconciliations between payroll reports, employee records, payment information and the general ledger.
• Prepare payroll payment information for independent review and approval.
• Maintain complete and confidential payroll records and supporting documentation.
• Investigate payroll queries and coordinate corrections with People & Culture,
• Financial Operations and relevant service providers.
• Support accounting for payroll liabilities, employee benefits, leave, bonuses and other payroll-related balances as assigned.
• Support end-to-end in-house payroll administration for approximately 160 full-time employees based in Manila.

Tax and regulatory compliance

• Maintain accurate schedules and supporting records for Philippines tax and statutory obligations relevant to accounts payable and payroll.
• Calculate, validate or coordinate applicable withholding taxes, payroll deductions and other statutory amounts using approved guidance and reviewed processes.
• Prepare information and supporting schedules for required tax returns, remittances, employee reporting and regulatory submissions.
• Coordinate with internal Tax specialists and approved local advisers to clarify requirements, resolve exceptions and incorporate regulatory changes into documented processes.
• Ensure tax certificates, receipts, confirmations and other required evidence are retained and readily accessible.
• Reconcile tax and statutory liabilities to the general ledger and investigate differences promptly.
• Support tax, payroll, statutory and regulatory audits or information requests by providing complete and accurate records.
• Escalate uncertain tax treatments, missed deadlines, control issues or potential non-compliance promptly. The role does not make material tax judgements without appropriate specialist review.
• Act as the designated Treasurer of the company.
• Serve as an authorized signatory for the company’s bank account, including authorizing bank transactions in accordance with company policies.
• Manage bank account user access and permissions, ensuring that authorized users have the appropriate access rights.

Controls, records and compliance

• Apply documented policies, delegated authorities, approval requirements and segregation-of-duties controls consistently.
• Protect supplier bank information, employee data and confidential financial records, and use only approved verification and change processes.
• Maintain clear evidence for invoice processing, payroll changes, tax calculations, approvals, payments, reconciliations and filings.
• Identify and escalate duplicate, unusual, unsupported or potentially fraudulent transactions.
• Support internal and external audit requests and timely remediation of assigned findings.
• Maintain current standard operating procedures, checklists and process calendars for the role.

Process improvement and team support

• Identify recurring errors, exceptions and manual activities, and recommend changes that improve accuracy, timeliness, control and automation.
• Support testing and implementation of AP, payroll, workflow and finance-system improvements.
• Contribute to standardized transaction flows and reduced spreadsheet and keyperson dependency.
• Provide cross-training and practical support to Finance colleagues to strengthen operational resilience.
• Assist with other Finance activities that are appropriate to the role's skills and capacity.

Requirements

Qualifications:

• Bachelor’s degree in accounting, Finance, or a related field.

• Minimum of 7 years in Accounts Payable, Payroll and General Accounting ideally within a Philippines operating environment.
• Experience using accounting and accounts payable systems, preferably Sprout and Microsoft Dynamics.
• Candidates with experience in technology companies are preferred, however, candidates with relevant experience in other industries will also be considered.
• Experience in a multinational company, shared services, BPO, or high-growth environment is preferred but not required.
• Working knowledge of AP, payroll, general-ledger and reconciliation processes.
• Experience maintaining records and supporting local tax or statutory compliance activities.
• High level of accuracy and attention to detail when processing financial and employee information.
• Confidence using accounting, payroll, banking and web-based workflow systems.
• Intermediate Microsoft Excel, Word and Outlook capability.
• Ability to manage recurring deadlines and a high-volume workload without compromising control or service.
• Clear written and verbal communication skills and a professional approach to internal and external stakeholders.

Job Type: Hybrid set-up

Employment Type: Full-time

Schedule: Monday – Friday (8:00 AM - 5:00 PM PHT)

Location: Ortigas, Pasig

Industry: SaaS