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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Partner Executive Assistant (Healthcare Industry)
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we’re looking for a Partner Executive Assistant (Health Industry) to start immediately
Industry: Healthcare – Psychiatry / Mental Health Services
Work Schedule: Full-time, 9:00 AM – 6:00 PM Eastern Standard Time (EST)
Role Overview:
The Practice Operations Manager / Executive Assistant will function as a Practice Manager / Chief-of-Staff–level partner to the practice owner. This role is responsible for overseeing daily administrative operations, supervising virtual healthcare assistants, and supporting nurse practitioners to ensure efficient, compliant, and scalable practice operations.
This is a senior-level position requiring independence, strong leadership, and experience managing people and complex workflows in a healthcare or professional services environment.
Key Responsibilities:
Practice & Operations Management
Oversee daily administrative operations of the psychiatry practice
Ensure workflows, staffing, and internal processes run smoothly
Support the practice owner with executive-level administrative and operational tasks
Team Leadership & Supervision
Supervise and manage two Virtual Healthcare Assistants (current and upcoming)
Provide guidance, feedback, and performance oversight to virtual staff
Coordinate staffing needs as the practice expands
Clinical & Provider Support
Provide administrative support to nurse practitioners
Coordinate schedules, documentation, and operational needs for providers
Act as a central point of coordination between leadership, clinicians, and support staff
Required Skills & Qualifications
Senior-level experience as a Practice Manager, Operations Manager, Executive Assistant, or Chief-of-Staff–type role
Background in healthcare, mental health, or clinical operations strongly preferred
Proven experience managing and supervising remote staff
Strong organizational, leadership, and decision-making skills
Ability to operate independently in a fast-growing environment
Communication Requirements
Reading & Comprehension: Advanced
Must review SOPs, healthcare documentation, and operational workflows
Written English: Advanced and professional
Drafting internal communications, documentation, and coordination materials
Spoken English: Strong; neutral to minimal accent preferred
Leadership-level coordination with
U.S.-based clinicians and staff
Tools & Systems
Internal healthcare and administrative systems (details provided via SOPs)
Email and document management tools
Wing Workspace (task tracking, communication, documentation)
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
