About FreedUp
FreedUp places talented Executive Assistants and business support specialists with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our team members, we aim to be one of the best US companies for LATAM talent, with a supportive environment and real room to grow.
About the role
FreedUp is seeking a detail-oriented Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm. This isn't a classic Executive Assistant role, and there's no calendar or inbox management for now. Most of the work is preparing proposals, statements of work (SOWs) and master services agreements (MSAs), with light business operations support.
This role suits someone who loves precision, takes pride in polished documents, and catches the small details others miss: a wrong date, a pricing typo or a misaligned table. You'll work independently, learn quickly from company documents and templates, and stay calm when a last-minute proposal lands on your desk.
What you'll do
Proposals, SOWs and contracts (main focus)
Documents and slide decks
Light business operations support
Requirements
Nice-to-haves
Benefits
Prepare and coordinate client proposals, SOWs, and MSAs for a privacy consulting firm, managing redlines, document quality, contract records, and occasional business operations tasks.
Manage end-to-end RFP responses, coordinating cross-functional contributors, writing and editing persuasive technical proposals, and building scalable content and knowledge-management processes to improve response speed and quality.
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Develops clinical-trial proposals and RFI responses by analyzing pricing, compiling costs and technical details, coordinating inputs, and reporting proposal progress and issues to management.
Coordinates bid opportunities and develops polished, persuasive tender submissions for waste management services, partnering with business development and account teams to support new business and contract retention.
