🕒 4 days ago
Provides senior leaders with high-level administrative and operational support, managing complex calendars, travel, meetings, communications, expenses, and office logistics while anticipating needs and improving processes.
Executive Assistant - Japan
🕒 3 days ago
📍 🇯🇵 Japan - Hybrid🎸 Senior💹 Executive Assistant📢 🇯🇵 Japanese Required📢 🇬🇧 English Required💼 Full-Time
Executive SupportCalendar ManagementTravel CoordinationExpense Management
📜 Description
- Manage complex scheduling across senior leaders and stakeholders, prioritizing time by business impact and protecting leadership focus.
- Coordinate domestic and international travel and manage expenses through Ramp.
- Draft and refine internal communications, presentations, leadership updates, meeting summaries, and follow-ups.
- Keep key meetings, planning cycles, and cross-functional touchpoints on track; coordinate recruiting interview days.
- Plan GTM offsites, including venue sourcing, hotel contract negotiations, travel, catering, reservations, budgets, and vendor relationships.
🛠️ Requirements
- 6+ years of experience in an Executive Assistant or similar role
- Experience supporting senior leaders in a fast-paced, tech-forward environment
- Exceptional business writing skills
- Strong judgment and prioritization: knows what matters and acts accordingly
- Assertive and confident; willing to push back to improve outcomes
- Highly organized with strong attention to detail
- Fluency in both Japanese and English languages
- Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams
Full job description
SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.
SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.
About the role
We're hiring an Executive Assistant to support our Japan President. This is a high-impact role focused on enabling clarity, efficiency, and execution across a fast-moving go-to market organization. The ideal candidate is highly organized, an excellent business writer, and confident enough to actively manage competing priorities across complex calendars and workflows.
What you'll do:
Calendar & Meeting Management
Own complex scheduling across multiple senior leaders and stakeholders
Prioritize ruthlessly to ensure time aligns with business impact
Push back when needed to protect focus and optimize leadership bandwidth
Travel & Expenses
Coordinate domestic and international travel logistics
Manage expenses through Ramp with accuracy and timeliness
Business Writing
Draft, edit, and refine internal communications, presentations, and leadership updates
Help leaders articulate strategy, summarize meetings, and drive follow-ups
Bring structure and clarity to ambiguous inputs and fast-moving discussions
GTM Operating Rhythm Support
Help keep key meetings, planning cycles, and cross-functional touchpoints on track
Partner closely with Recruiting to ensure interview days run smoothly and efficiently
Support offsite planning for the GTM teams, including venue sourcing, hotel contract negotiations, and travel coordination
Oversee event catering and restaurant reservations, managing budgets and vendor relationships to deliver seamless team-building experiences
You could be a fit if:
Core Experience
6+ years of experience in an Executive Assistant or similar role
Experience supporting senior leaders in a fast-paced, tech-forward environment
Skills & Traits
Exceptional business writing skills
Strong judgment and prioritization: knows what matters and acts accordingly
Assertive and confident; willing to push back to improve outcomes
Highly organized with strong attention to detail
Fluency in both Japanese and English languages
Working Style
Slack-native and comfortable operating in fast, async environments
AI-forward: uses modern tools (e.g., ChatGPT, Notion AI) to move faster and produce higher-quality work
Growth mindset with a willingness to continuously improve systems and processes
Nice to Have
Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams
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