Publication Manager

Role Summary

• Responsibilities: You will take a leading role across a variety of medical communication projects, ensuring that projects are delivered to an exceptionally high standard
• Salary: $110,000 to $120,000 per annum, depending on your previous experience
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous vacation allowance, private medical and dental insurance, 401K plan with up to a 5% employer contribution, life insurance, full funding and study leave for external training and more
• Role Type: Full-time, permanent
• Start Date: The role will ideally commence in August, however we have monthly start dates available. You will be asked to state your availability on your application form
• Application Deadlines: Whilst there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found
• Location: This role is available in our Boston, MA and New York, NY offices
• THIS JOB IS A CURRENT VACANCY AND THE EMPLOYER INTENDS TO FILL IT BY THE END OF 2026

About the Role

Due to continued growth and increasing demand from both new and existing clients, we are looking for an experienced publications professional to join our Medical Communications team as a Publication Manager.

This is an exciting opportunity to make a meaningful impact within a growing business. As one of our senior publications specialists in the US, you will help shape projects, build lasting client partnerships, contribute to business growth, and play a key role in the continued expansion of our Medical Communications offering.

As a Publication Manager, you will lead the delivery of publication and medical communications projects from planning through to completion. You will provide strategic guidance to clients, manage project teams, oversee timelines and quality, and ensure deliverables are completed to an exceptional standard. Alongside project leadership, you will contribute to scientific writing, review colleagues' work, provide mentorship and feedback, and support business development activities, including proposal writing, pitching for new work, and identifying opportunities to expand our client relationships.

You will be based in our Boston office, established in 2020, or our New York City office, established in 2025. Joining our growing US team offers the unique opportunity to help shape the future of our business in the region, while benefiting from the support, expertise, and proven success of our established teams across the UK and Asia. You will work closely with experienced leaders and colleagues across our global business and will have access to excellent opportunities for professional development and career progression.

Hybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognise that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period.

Why Join Costello Medical as a Publication Manager?

At Costello Medical we think that the road to success is through investing in and developing our talent. Because of that philosophy, we believe that our environment is the perfect place to grow your career, and here are a few reasons why:

• We are invested in our culture: We make it a priority to create an energetic, fun and supportive work environment while still delivering the highest standard of work to our clients and making a positive impact. As a result, we achieved our B Corp certification in 2022 and also take a variety of pro bono projects
• The varied responsibilities: You will have the unique opportunity to continue to develop your scientific writing and business development expertise, whilst using your communication skills to build strong and long-lasting client relationships
• Join us early in our US venture: Our US operations are relatively new and growing quickly, presenting unique opportunities for professional growth. We are onboarding multiple new hires across various roles every month, offering a dynamic and evolving work environment. This is the perfect time to join and contribute to shaping the future of our operations
• Our range of expertise: Whilst you will be primarily working on publications projects, you may also have the opportunity to work on projects for our different service offerings, including Medical Affairs, Value and Access, Rare Diseases and Evidence Development, collaborating with colleagues in a range of positions and specialisms

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read firsthand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at-costello-medical/

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017, the Boston Globe’s Top Places to Work list in 2025, and were proud to receive B Corporation accreditation in 2022. We are also a certified Disability Confident and menopause friendly workplace. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/

Requirements

About You

Essential requirements for the role are:

• At least 3 years of professional experience in publications at a medical writing agency, including leading a publications account
• A degree level or higher qualification in a scientific discipline (minimum GPA 3.3). We welcome applications from candidates with a diverse range of specialisms, including but not limited to; biology, chemistry, pharmacy and medicine
• Strong scientific writing and data presentation skills, including the ability to use Excel, PowerPoint and Word effectively and efficiently, to produce a professional, high standard of work
• A proven ability to build as well as manage robust and sustainable client relationships
• Project management skills sufficient to enable timely project delivery that meet or exceed client expectations
• Ability and desire to keep abreast of key industry trends with the potential to inform team or company strategy
• Approachability and availability to those you manage with a view to supporting or guiding their growth within the company

Benefits

What We Offer

Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, our comprehensive benefits package includes:

• $110,000 to $120,000 per annum, depending on your previous experience, as well as a discretionary profit share bonus paid twice per year. Please note that we have established salary bands that ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiations
• 23 days’ vacation leave increasing by 1 day each year to a maximum of 27 days. 6 public holidays plus 1 floating vacation day to use on a holiday of your choosing
• Flexible working hours and the chance to work from home for up to half of your working time
• Private medical insurance with a company contribution, as well as dental and vision cover, and life insurance
• Retirement savings via a 401k plan with up to a 5% employer match
• Paid funding for external education, and study leave
• Paid sabbaticals based on length of service
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-us/

The Application Process

You are required to submit your resume and a cover letter via our online application form. In your cover letter, you must outline your experience in publications at a medical writing agency and why you would like to join Costello Medical. Your resume should clearly state the dates of all qualifications and grades achieved where applicable.

Our recruitment process includes a telephone call with a member of the Talent Acquisition team, followed by a written assessment and proofreading exercise for you to complete in your own time. If successful, you will be invited to an interview which will include a short presentation that you can prepare for in advance. Our standard recruitment process lasts around 1 month, however, this is adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to learn more.

Please note that, whilst we embrace AI to innovate and improve processes, your role may involve confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials.

Visa Sponsorship

We welcome applications from international candidates, but we cannot provide visa sponsorship for working visas. Therefore, you must have the right to work in the US independently from the company. However, we do consider those on a temporary visa, such as an OPT visa.