Payroll Assistant

At Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering tailored services to meet our clients' unique business needs.

The Opportunity:

Under the direct supervision of the Payroll Manager, the Payroll Assistant supports the efficient and accurate operation of payroll processing. This position assists with payroll data entry, employee payroll changes, record maintenance, payroll inquiries, and other payroll-related functions. The Payroll Assistant works with a high volume of payroll information for 900+ employees across multiple states and must maintain a high level of accuracy, organization, confidentiality, and attention to detail.

This position is remote and offers you the flexibility of working from home.

What You'll Do:

• Assist with the accurate and timely processing of payroll in accordance with established company policies, procedures, and applicable requirements.
• Maintain payroll records by collecting, reviewing, calculating, and entering payroll data.
• Record employee hours worked, process time records, and maintain payroll control records.
• Review payroll information for completeness and accuracy and identify discrepancies for correction.
• Process and record payroll adjustments related to previous payroll errors, retroactive pay increases, and other approved changes.
• Assist with high-volume payroll processing for 900+ employees across multiple states.
• Maintain current knowledge of payroll procedures, resources, and information necessary to support multi-state payroll processing.
• Assist with processing employee payroll changes, including direct deposit changes, payroll deductions, child support orders, wage garnishments, wage verifications, and other approved payroll-related changes.
• Verify payroll changes and supporting documentation for accuracy before processing.
• Serve as backup support to the Payroll Supervisor in processing payroll and preparing paychecks for distribution.
• Assist with payroll reconciliation and research discrepancies as requested.
• Respond to employee questions and requests regarding payroll in a timely, professional, and courteous manner.
• Provide accurate information regarding payroll-related matters while referring to issues requiring additional review or approval to the Payroll Manager.
• Maintain organized and accurate payroll files and records.
• Follow established payroll policies, procedures, internal controls, and applicable confidentiality requirements.
• Protect confidential employee, payroll, compensation, banking, and personal information.
• Assist with audits, reporting, and payroll-related documentation as requested.
• Assist with special projects and other payroll-related assignments in the direction of the Payroll Manager.
• Perform other duties and responsibilities as assigned.

Qualification & Experience Required:

• Previous payroll, accounting, human resources, or administrative experience preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a high-volume, deadline-driven environment.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Ability to input information quickly and accurately.
• Strong numerical and analytical skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Excellent verbal and written communication skills.
• Ability to communicate professionally with employees, Management, and internal departments.
• Strong customer service and problem-solving skills are important.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to follow established procedures and identify when an issue requires escalation.
• Proficiency with computers and standard office equipment.
• Ability to use computer terminals, ten-key/keypad by touch, fax machines, copiers, and other office equipment.
• Ability to sort, organize, and file records numerically and alphabetically.
• Working knowledge of Microsoft Office applications, including Excel and Word, preferred.
• Ability to learn and utilize payroll and timekeeping systems.

Core Competencies:

• Payroll Accuracy
• Attention to Detail
• Confidentiality· Organization
• Time Management
• Communication
• Customer Service
• Problem Solving
• Accountability
• Teamwork
• Follow-Through· Data Entry Accuracy

Service Fee:

Industry standards applicable to the state depend on work experience and level of expertise.

Hours:

US Eastern Standard Time (EST) - Monday to Friday, 08:30 am to 05:30 pm

Why Limitlessli?

We embrace the flexibility and convenience of a remote working environment, and you will collaborate with an international team while contributing to our growing business, all from the comfort of your home.

Essential requirements:

You will need to have some essential tools – a reliable computer and noise-canceling headset, a second monitor for enhanced productivity, and a stable internet connection. You’ll also be required to have a backup internet connection, ensuring that you’re well-equipped to complete your work seamlessly.

Don't miss out on this opportunity – apply now and become a valuable member of the Limitlessli team! If you're interested in what you have read, then we invite you to take the next step and submit your application.

JOIN OUR TEAM!