People Coordinator & Office Operations Associate (part-time)

About the Role

We are looking for a detail-oriented and service driven People Coordinator & Office Operations Associate to support our Jersey City office. This role plays a critical part in delivering a seamless and engaging workplace experience while supporting a wide range of administrative and facilities-related needs. Reporting to the local People team and partnering cross-functionally, this role is ideal for someone who enjoys being the go-to person, thrives on keeping things organized, and takes pride in making the workplace run smoothly.

This is a part-time role working 3 days per week onsite in Jersey City. Hours are 8:00 AM – 4:00 PM on Tuesdays and Wednesdays, with flexibility on the third working day.

What You'll Do

Facilities Support:

• Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs.
• Order snacks and beverages for the office and for on-site events.
• Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary.
• Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards.

Workplace Experience:

• Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration.
• Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values.

HR Coordination:

• Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards.
• Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations
• Respond to routine employee HR and policy questions
• Lead the coordination of bi-annual employee volunteering initiatives

Administrative Support:

• Provide administrative support in the reservation and preparation of conference rooms for internal and external guests.
• Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately.
• Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems.
• Coordinate mail handling and shipping activities with internal teams and external vendors or carriers.
• Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards.

Additional Duties as Assigned:

• Perform additional administrative and operational duties as assigned to support team and business needs.

What We Look For

• 1–2 years of experience in an HR, administrative, or workplace coordination role preferred
• Course work in Human Resources a plus
• Strong organizational skills and attention to detail
• Excellent interpersonal and customer service skills
• Professional, polished presence with a strong service mindset
• Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
• Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
• Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
• Demonstrated ability to handle confidential information with professionalism

The benefits listed apply to full-time positions. Benefit eligibility for part-time positions will be explained by a member of Bluevine’s Recruitment team during the interview process.