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Title: CPT-11456 Real Estate Transaction Coordinator Virtual Assistant

Independent Contractor – CPT-11456 Real Estate Transaction Coordinator Virtual Assistant/Real Estate VA/Junior-Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An experienced California Realtor is seeking a part-time Real Estate Transaction Coordinator Virtual Assistant to support the paperwork and administrative side of residential real estate transactions.

The primary responsibility is ensuring transaction documents, disclosures, signatures, and files are prepared and maintained accurately. The client has an established checklist and uses SkySlope to track required documents throughout each transaction.

The ideal candidate has direct U.S. real estate transaction coordination experience and is already familiar with common real estate terminology, transaction documents, disclosures, and electronic signature workflows. California experience is preferred but not required.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Transaction & Document Coordination

• Prepare seller disclosures and other required transaction documents
• Prepare buyer representation and related paperwork
• Send documents for electronic signature and follow up on outstanding signatures
• Review documents for completeness and proper execution
• Ensure signatures, initials, and required information are in the correct locations
• Upload completed documents into the appropriate transaction files
• Assist with basic MLS-related administrative tasks as needed

SkySlope & File Management

• Maintain transaction files and required documentation within SkySlope
• Follow established transaction checklists
• Monitor missing or outstanding forms
• Upload completed documentation into the appropriate locations
• Keep files organized and current throughout the transaction
• Flag missing information or documentation for internal review

Email & Administrative Support

• Communicate with clients and transaction parties primarily through email
• Draft clear, professional emails with proper grammar
• Follow up regarding documents and signatures as directed
• Maintain organized records and transaction correspondence
• Assist with additional real estate administrative tasks as needed

Marketing & Business Support

• Support additional marketing-related tasks during periods of lighter transaction coordination workload, including social media posting and basic video editing
• Assist with creating and updating website content using AI-generated neighborhood and real estate descriptions, including generating, reviewing, and publishing content
• Support other business development and marketing activities as assigned to help expand the client’s business

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous U.S. real estate transaction coordination experience required
• Experience with real estate disclosures and transaction paperwork required
• SkySlope experience strongly preferred
• DocuSign or similar e-signature experience required
• California real estate transaction experience is a plus
• MLS experience preferred
• Excellent written English communication required
• Strong attention to detail and document accuracy required
• General real estate administrative or executive assistant experience is a plus
• Social media posting experience preferred
  
• Basic video editing experience preferred
  
• Ability and willingness to learn and perform tasks outside of traditional transaction coordination
  
• Ability to use AI tools to generate and prepare basic marketing or website content preferred

IDEAL CANDIDATE PROFILE

• Previous hands-on U.S. real estate transaction coordination experience
• Extremely detail-oriented and accurate
• Strong understanding of real estate forms and terminology
• Excellent written English and grammar
• Comfortable reviewing paperwork for missing signatures or information
• Organized and consistent with transaction checklists
• Able to learn California-specific forms and processes quickly
• Dependable with strong follow-through
• Open-minded and adaptable to handling a variety of tasks beyond transaction coordination
  
• Comfortable learning new tools and processes with client-provided training
  
• Willing to support marketing, content, and business development activities during periods of lower transaction volume

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• SkySlope – Strongly Preferred
• DocuSign
• MLS Platforms
• Email Platforms
• Microsoft Office / Google Workspace
• ZipForms – Required/Client Training Provided
  
• AI Content Generation Tools – Preferred/Client Training Provided
  
• Social Media Platforms – Preferred
  
• Basic Video Editing Tools – Preferred

Work Schedule

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 10 AM - 2 PM Pacific Time

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Real Estate VA
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
• Contracted Hours per Week: 20 hours/week
• Daily Working Time: 10 AM - 2 PM Pacific Time
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Excellent Written English Required)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!