Administrative Assistant

Winter Environmental is an established environmental services company specializing in environmental remediation, hazardous material abatement, demolition, and industrial environmental solutions. We are committed to delivering high quality services while maintaining strong standards of safety, professionalism, and operational excellence.

We are seeking a highly organized, detail oriented, and proactive Administrative Assistant to join our team remotely. In this role, you will provide essential administrative support to management and internal departments, coordinate schedules, maintain accurate records, and assist with daily business operations.

The ideal candidate is a dependable professional who demonstrates excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities efficiently. This position offers an opportunity to contribute to a collaborative team while supporting the administrative needs of a growing environmental services organization.

Key Responsibilities

• Provide daily administrative support to management and internal departments.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and maintain electronic documents, spreadsheets, reports, and correspondence.
• Organize and update project files, administrative records, and company databases.
• Respond to routine inquiries and facilitate communication between internal teams and external contacts.
• Assist with meeting preparation, including scheduling, preparing agendas, and tracking follow-up activities.
• Support environmental project teams with documentation, scheduling, and administrative coordination.
• Perform data entry, maintain accurate records, and ensure timely updates to internal systems.
• Assist with preparing presentations, compiling information, and completing administrative reports.
• Handle confidential company information with professionalism and discretion.
• Monitor assigned tasks, maintain organized workflows, and meet established deadlines.
• Collaborate with colleagues to support efficient daily operations and complete additional administrative assignments as needed.

Qualifications and Requirements

• Previous experience in an administrative, clerical, or office support role preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Ability to prioritize responsibilities, manage deadlines, and work independently.
• Strong problem solving skills and a professional approach to communication.
• Ability to handle confidential information responsibly.
• Familiarity with digital communication platforms and electronic document management systems.
• Strong interpersonal skills and the ability to collaborate effectively with colleagues.
• Reliable internet access and the ability to perform assigned responsibilities in a remote setting.

Previous experience in the environmental services or construction industry is beneficial but not required.

What You Can Expect

• The opportunity to support an established environmental services organization.
• A collaborative and professional team environment.
• Opportunities to develop administrative and organizational skills.
• Exposure to environmental project operations and business administration.
• Meaningful responsibilities that contribute to efficient project coordination and daily business operations.

Equal Employment Opportunity

Winter Environmental is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.