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Property Sourcing & Off-Market Specialist (Buyer’s Agency VA)
📅 Sep 18
Property SourcingOff-market ProspectingReal Estate AdministrationProperty Due Diligence
📜 Description
- Search property platforms and manage alerts across client briefs and target suburbs.
- Contact selling agents to uncover upcoming, pre-market, and off-market opportunities; build ongoing industry relationships.
- Assess properties against client criteria and filter out unsuitable options before client review.
- Conduct preliminary due diligence, including sales history, comparable sales, property details, and risk checks.
- Maintain CRM records, suburb databases, agent contacts, and active pipelines in Monday.com.
- Coordinate inspections and checks with agents and service providers, and update clients by phone and email.
🛠️ Requirements
- Previous experience in property sourcing, real estate administration, or within an Australian Buyer’s Agency is highly desirable.
- Hands-on proficiency in Realestate.com.au, Domain, PriceFinder, Archistar, CoreLogic/RP Data, Monday.com, Microsoft Office, and Google Workspace.
- Excellent English communication skills with strong phone confidence for daily agent and service provider interactions.
- Impeccable attention to detail and accuracy when sourcing properties to match client briefs.
- Proactive, results-driven mindset: able to handle multiple briefs, prioritize, and independently pursue off-market leads.
Full job description
About Us
Join the VA4U team as a proactive, highly organized, and confident Property Sourcing & Off-Market Specialist supporting our growing Buyer’s Agency. This dynamic opportunity is best suited for individuals who thrive in a fast-paced environment and are eager to play a crucial role in sourcing top Australian property opportunities for our clients.
Role Overview
Your key mission is to track down high-quality property opportunities—on and off-market—and expertly match these to detailed client briefs. You’ll go beyond traditional channels, actively building relationships with selling agents, prospecting for off-market deals, conducting initial due diligence, and coordinating with a range of stakeholders.
If you have impressive attention to detail, strong confidence on the phone, and practical experience navigating the Australian property landscape, we want to connect with you.
Key Responsibilities
Search Realestate.com.au and Domain daily; manage property alerts across multiple concurrent client briefs and target suburbs.
Contact selling agents daily via phone and email to uncover upcoming, pre-market, and off-market opportunities.
Register with agency databases, follow up with agents, and foster long-term industry relationships to expand our reach in key suburbs.
Review client briefs meticulously and compare all property options against stated criteria before submitting options for final client review.
Filter unsuitable properties based on detailed micro-preferences (such as property type, renovation status, finishes, location, suitability for owner-occupiers or investors, etc.).
Carry out preliminary due diligence: review property sales history, analyse comparable sales, gather relevant details, and identify obvious risks.
Use property intelligence tools such as PriceFinder, CoreLogic/RP Data, Microburbs, or Archistar for risk checks (flood/bushfire overlays, etc.).
Maintain accurate CRM records, suburb databases, agent contacts, and active pipelines in Monday.com.
Coordinate property inspections, building and pest checks, selling agents, property managers, brokers, conveyancers, and provide timely updates to clients by phone and email.
Qualifications & Requirements
Previous experience in property sourcing, real estate administration, or within an Australian Buyer’s Agency is highly desirable.
Hands-on proficiency in Realestate.com.au, Domain, PriceFinder, Archistar, CoreLogic/RP Data, Monday.com, Microsoft Office, and Google Workspace.
Excellent English communication skills with strong phone confidence for daily agent and service provider interactions.
Impeccable attention to detail and accuracy when sourcing properties to match client briefs.
Proactive, results-driven mindset: able to handle multiple briefs, prioritize, and independently pursue off-market leads.
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