📅 Sep 16
Coordinate interviews, candidate communications, records, and hiring logistics while supporting recruiters and hiring teams in delivering an organized, positive candidate experience.
INTERNSHIP: Recruiting and Operations Assistant
🕒 2 days ago
Recruiting SupportInterview SchedulingPhone ScreeningCandidate Communication
📜 Description
- Complete recruiter training and assist with recruiting projects.
- Schedule interviews, conduct structured initial phone screens, and document notes.
- Manage candidate communications, follow-ups, and scheduling logistics.
- Maintain applicant tracking systems, recruiting databases, shared folders, and internal files.
- Assist with data entry, reporting, process documentation, and administrative tasks across client projects.
- Support marketing and sales initiatives with content updates, research, list building, and data cleanup.
🛠️ Requirements
- Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
- Strong administrative and organizational skills with high attention to detail
- Comfortable on the phone and interacting professionally with candidates and internal teams
- Strong technical skills with Microsoft Office Suite
- Experience or coursework in marketing, marketing tools, and content strongly preferred
- Able to manage multiple tasks and deadlines without constant supervision
- Professional demeanor and strong business judgment
- Must be able to handle confidential information responsibly
Full job description
Company Description
The Panaro Group LLC is a Wisconsin based national recruiting consulting firm that partners with organizations to deliver embedded recruiting and talent advisory support. As a boutique firm, we work closely with clients and candidates, which means accuracy, responsiveness, and professionalism matter – a lot.
Job Description
This internship is designed for a college student who is highly organized, detail-oriented, and comfortable working behind the scenes to keep a professional services firm running smoothly. This role is administratively intensive and supports recruiting, operations, sales, and marketing. You will work closely with recruiters and firm leadership and will be trusted with time-sensitive, confidential work.
Duration: November 2026 - March 2027
Pay: $17 per hour
Location: Must live in Wisconsin
RESPONSIBILITIES:
Recruiting & Administrative Support
- Complete our recruiter training program and assist with recruiting projects
- Schedule phone and on-site interviews using Outlook and shared calendars
- Conduct initial phone screens using a structured template and accurately document notes
- Manage candidate communication, follow-ups, and scheduling logistics
- Update and maintain applicant tracking systems and internal recruiting database
Operations & Technical Support
- Manage shared folders, documents, and internal files
- Assist with data entry, reporting, projects, and internal process documentation
- Support recruiters across multiple client projects with administrative tasks
- Maintain organization and accuracy across multiple systems and tools
Marketing & Research Support
- Assist with basic marketing tasks such as updating content, organizing materials, and light research
- Support sales and marketing initiatives through research, list building, or data cleanup
- Help maintain consistency across documents, templates, and materials
Qualifications
Qualifications
- Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
- Strong administrative and organizational skills with high attention to detail
- Comfortable on the phone and interacting professionally with candidates and internal teams
- Strong technical skills with Microsoft Office Suite
- Experience or coursework in marketing, marketing tools, and content strongly preferred
- Able to manage multiple tasks and deadlines without constant supervision
- Professional demeanor and strong business judgment
- Must be able to handle confidential information responsibly
Additional Information
What You’ll Gain
- Hands-on experience supporting real client work in a professional consulting environment
- Exposure to recruiting operations, systems, and workflows
- Training, guidance, and hands-on work sourcing and recruiting candidates
- Practical administrative, technical, and organizational experience employers actually value
- Direct mentorship and feedback from experienced professionals
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