Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD Support

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an Admin Executive Assistant to support executive coordination, operations, compliance documentation, client onboarding, and workflow management within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative role. You’ll help keep operations organized, accurate, compliant, and fully documented, while ensuring leadership priorities and follow-ups move forward without gaps.

If you’re highly organized, detail-oriented, and naturally catch inconsistencies before they become problems, this role is a strong fit.

What You’ll Own

Executive & Administrative Support

• Manage executive calendars, meetings, scheduling, and follow-ups
• Coordinate communication between leadership, clients, operations teams, and vendors
• Track priorities, deadlines, and outstanding action items
• Anticipate administrative and operational needs

Compliance & Documentation

• Maintain accurate, organized, and audit-ready documentation
• Support compliance-sensitive ITAD workflows
• Review records for missing or inconsistent information
• Ensure documentation is complete, properly maintained, and securely stored
• Support audit preparation and compliance tracking

Client Onboarding & Operations

• Track client onboarding from initiation through completion
• Coordinate required documentation and operational updates
• Monitor workflows and proactively follow up on outstanding items
• Ensure client and operational information remains accurate across systems

Quality Control & Records Management

• Review dates, names, schedules, onboarding information, and documentation for accuracy
• Identify discrepancies before execution
• Maintain searchable and accessible operational records
• Improve documentation and workflow organization where needed

Systems & Communication

Work across tools such as:

• Google Workspace
• Slack
• Salesforce or similar CRMs
• Operational tracking and documentation systems

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professional
• Strong experience with Google Workspace, Slack, and CRM systems
• Excellent written and verbal English communication
• Exceptional organization and attention to detail
• Strong documentation and records-management skills
• Ability to manage multiple priorities independently
• Strong follow-through and quality-control mindset
• Professional handling of confidential and sensitive business information
• Availability during U.S. business hours

Nice to Have

• Experience in ITAD, compliance, technology, or operations-heavy environments
• Experience supporting founders, executives, or leadership teams
• Familiarity with audit preparation and compliance workflows
• Client onboarding experience
• Salesforce experience

What Success Looks Like

• Documentation remains accurate and audit-ready
• Client onboarding moves smoothly and on schedule
• Deadlines and follow-ups are consistently completed
• Operational errors are caught before they create issues
• Systems and records remain clean and organized
• Leadership can confidently rely on you for execution and follow-through

Why Join

• Fully remote opportunity
• Direct exposure to leadership
• High ownership across operations and compliance
• Opportunity to improve workflows and internal systems
• Experience within an ITAD and compliance-focused environment
• Growth opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations Leadership

Interview Process

1. Initial Application Review
2. Spark Hire Intro Video
3. Pavago Recruiter Interview
4. Client Interview
5. Offer & Onboarding

Apply Now

If you have strong executive support and operations experience, exceptional attention to detail, and enjoy keeping documentation, workflows, and compliance processes organized, we’d love to hear from you.

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