Administrative Support Associate
Mission: Cultivating environmentally sound, economically viable, community-focused farms and food systems
Position overview: The Finance team at Pasa works across the organization to manage grants, finance, and compliance responsibilities, including contract review. This position will provide administrative support for both contracts management and grants management.
Pasa’s grants include about 20 active private, state, and federal opportunities ranging in size, scope, and duration. Program staff serve as grant leads while the Grants team facilitates the grant lifecycle administration, from grant proposals to budget and deliverable tracking to grant closeout. Pasa’s current largest grant provides $36.5 million in direct farmer payments, requiring close review of all farmer contracts. This position will provide administrative support through detailed recordkeeping, scheduling, contract review, and proactive communication with team members.
An ideal candidate for this position will have exceptional attention to detail, ability to foster collaborative relationships, and interest in nonprofit administrative management. Candidates should have a willingness to learn and continuously develop skills in these areas.
This position will be supervised by the Grants Finance Manager.
This is a primarily remote position with in-person workdays and 2-3 annual in-person staff retreats. All employees are required to attend our annual Sustainable Agriculture Conference, which takes place each February in Lancaster, PA. Employees are required to live in Pennsylvania or within 150 miles of Harrisburg, unless they receive approval for Philadelphia or Pittsburgh to be their primary work location, in which case employees are required to live within an hour's drive from Philadelphia or Pittsburgh. Pasa does not provide relocation support. If hired, employees have 3 months to relocate. If you have questions, please inquire. Employees must comply with Pasa’s remote employee policies.
Responsibilities
Qualifications
Preferred qualifications
Compensation: This is a full-time position, funded through July 2028. Annual salary for this position is $60,900. After each year of employment, employees bilingual in English and Spanish are eligible for a $1,000 bonus (up to 5 years maximum). Benefits include a one-time bonus of $500 to help offset home office expenses, health, vision, and dental insurance; company wellness plan contributions; pre-tax health and dependent care flexible spending accounts; 401K retirement match; flexible scheduling; fifteen paid holidays; and a generous leave policy, along with a work computer and peripherals provided, travel expenses and mileage reimbursement.
How to apply: Click the “Apply” button and submit the information requested (e.g. resume, cover letter, and/or portfolio), then respond to the questionnaire provided. The application will remain open until September 20, 2026.
Initial interviews will be conducted remotely via Zoom beginning September 23, 2026. The anticipated start date for this position is October 16, 2026.
If you have any questions, please contact jobs @pasafarming.org.
As a Senior Executive Assistant, you will provide high-level administrative support to the founder and COO of a fast-growing fintech company, ensuring their priorities are met efficiently.
As an Administrative Assistant IV, you will support two Senior Executives by managing calendars, preparing meetings, coordinating events, and enhancing productivity through effective administrative practices.
The Administrative Specialist IV will perform advanced administrative tasks, support management, and coordinate activities within the Packaging and Transportation Safety Functional Area in a dynamic environment.
The Executive Assistant I will manage complex calendars, coordinate travel, and support mid-to-senior level executives with various administrative tasks to enhance operational efficiency.
As a Virtual Assistant, you will support a mortgage lending business by managing CRM tasks, marketing campaigns, and administrative operations to ensure efficient workflows.
