🕒 3 days ago
Coordinate travel, events, vendors, employee administration, and finance support while maintaining accurate records and budgets, resolving operational requests, and improving processes across a distributed organization.
Operations Assistant
🕒 3 days ago
Travel CoordinationEvent PlanningVendor ManagementLogistics
📜 Description
- Coordinate business travel, including flights, accommodation, transport, and itineraries.
- Plan company events, team offsites, and gatherings, managing venues, catering, suppliers, and logistics.
- Manage vendor quotations, bookings, orders, deliveries, and service issues.
- Track operational expenses and maintain accurate booking records within approved budgets.
- Support employee onboarding and offboarding, documentation, equipment, and system access.
- Assist with invoices, expense claims, payroll preparation, records, and process improvements.
🛠️ Requirements
- Previous experience in an administrative, operations, travel coordination, logistics, or similar support role, ideally in a fast-paced business environment.
- Strong organizational and time-management skills, with the ability to manage multiple requests, competing priorities, and deadlines effectively.
- Excellent attention to detail and a commitment to maintaining accurate records, documentation, bookings, and financial information.
- A proactive, resourceful, and solution-oriented approach, with the ability to anticipate operational needs, resolve problems, and adapt to last-minute changes.
- Strong written and verbal communication skills, including fluency in English and the ability to communicate professionally with employees, vendors, suppliers, and other stakeholders.
- Confidence coordinating external service providers, negotiating practical arrangements, comparing quotations, and ensuring timely delivery of services.
- Proficiency with spreadsheets, shared databases, and digital collaboration tools, with the ability to learn new systems quickly.
- Ability to work independently, take ownership of responsibilities, follow tasks through to completion, and exercise sound judgment without constant supervision.
- Discretion and professionalism when handling confidential employee information, employment documentation, and financial records.
- Flexibility and willingness to support different areas of business operations as organizational needs evolve.
✨ Benefits
- Remote-first flexibility: Work remotely from a location where you can perform at your best
- International collaboration: Work with colleagues across Europe, the United States, and other regions in a globally connected environment.
- Professional development: Gain exposure to multiple business functions, develop transferable operational skills
- Career progression: Opportunities to take ownership of projects, expand your responsibilities
- Supportive team culture: Join a collaborative, people-focused environment that encourages teamwork, initiative, and shared success.
- Team events and experiences: Participate in company meetups, events, and team gatherings designed to strengthen relationships and celebrate
- Entrepreneurial environment: Contribute ideas, improve processes, and make a tangible impact on the efficiency of everyday operations.
- Technology-driven workplace: Gain experience working with digital tools and modern operational systems in a fast-growing technology and marketing services environment.
Full job description
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Operations Assistant based in Germany.
The Operations Assistant will play a key role in ensuring smooth day-to-day business operations within a fast-growing, international, and remote-first environment. This position combines travel coordination, event planning, vendor management, and administrative support across People Operations, Finance, and internal systems. You will take ownership of bookings, logistics, documentation, and operational requests, helping teams work efficiently while maintaining accuracy and cost control. Working closely with the Operations team and colleagues across different regions, you will resolve challenges proactively and ensure every detail is handled with care. You will also contribute to employee onboarding and offboarding, financial administration, and the continuous improvement of internal processes. This is an exciting opportunity for an organized, resourceful professional who enjoys taking initiative, collaborating across functions, and growing within an entrepreneurial, technology-driven organization.
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